Records Coordinator

OVERALL PURPOSE :


The Records Coordinator works closely with and under the direction of the Records Manager to support the day-to-day operations of the Records Department. This role actively participates in the management of active and inactive records, vital records, and records retention processes to ensure compliance with firm policies and applicable regulations.

The position requires a high level of organization, attention to detail, and accountability, with the ability to effectively manage responsibilities in a fast-paced environment.

ESSENTIAL JOB DUTIES, include but are not limited to :

• Coordinate all primary functions, including file management (both physical and electronic), file intake, file releases, destruction requests, data access requests, case room management, and records retention
• Serve as a resource to internal clients by responding to inquiries and resolving issues related to records management operations
• Prepare and index files for off-site storage
• Coordinates various data clean-up tasks, including standardizing records classifications
• Data entry into the record management database
• Generate reports from the records management database as requested
• Conduct periodic audits of the records center to ensure accuracy and compliance
• Assist with confidential destruction of material
• Responsible for quality assurance
• Assist in the development and documentation of departmental procedures and best practices
• Provide assistance to records center personnel and staff as needed
• Complete additional projects as necessary

QUALIFICATIONS/REQUIREMENTS :

• Excellent organizational skills
• Ability to accurately file and maintain records in sequential and standardized order
• Strong verbal and written communication skills
• Proficient computer skills, including experience with records management systems (3E) and Microsoft Office applications
• Attention to detail with emphasis on accuracy and quality
• Ability to meet deadlines
• Strong initiative and the ability to work independently with minimal direct supervision
• Ability to work in a fast paced environment
• Ability to handle sensitive and/or confidential material

REQUIRED EXPERIENCE:

• High school diploma or equivalent is required
• 3+ years' professional experience in positions requiring the maintenance of administrative and client company records
• Experience in a law firm or professional services environment is preferred

PHYSICAL DEMAND :

• Ability to lift and carry materials weighing up to 40 pounds
• Frequent kneeling, bending, reaching, and pushing/pulling of files or storage containers
• Ability to sit and perform computer-based work for extended periods of time
• Regular walking throughout the office to support various departments and records-related needs
• Ability to stand, bend, and reach on a consistent basis throughout the workday

The salary wage range that we expect to pay for this position is from $55,000 - $60,000 and represents our good faith and reasonable estimate of the range of base salary at the time of posting. The actual salary offered may vary based on experience, qualifications or other relevant factors.

We are an Equal Opportunity Employer.