Legal Administrative Assistant

Overview The District Court Division of the District Attorney's Office seeks a legal assistant to provide responsible legal assistance and technical support to the professional staff. This includes preparing and processing legal documents, researching and exchanging information with the Court and criminal justice agencies, and providing confidential and complex administrative support. During trial, legal assistants will coordinate witnesses and assist with AV equipment. They also maintain trial spreadsheets to assist in trial coordination, and calendar meetings for attorneys with witnesses and victims. They interact with the public by taking calls and answering questions regarding cases, and will communicate with law enforcement regarding reports. The office is open Monday-Friday 8 a.m. to 5 p.m. After a 90-day probationary period, staff may be given a telecommuting option 1-2 days per week. Legal Assistants are expected to be available during trials, so periodic flexibility will be required. The District Attorney’s Office follows a blind hiring process. During the initial screening, hiring managers will only see your application, with your name and other identifying personal information redacted. Resumes and cover letters will be reviewed later, so please ensure your application is fully completed. Responsibilities Providing confidential support to professional legal staff by drafting, preparing, proofreading, and verifying reports, letters, pleadings, motions, subpoenas, and more, often using established templates and forms Receiving calls and responding to requests for information; researching as needed and routing complex inquiries to appropriate staff or agencies Coordinating legal activities and documents with judicial, penal, and other external systems and parties Maintaining attorney calendars, including meetings, deadlines, and events; notifying participants, confirming schedules, and preparing/distributing agendas and minutes Preparing summaries and reports as assigned; conducting routine research and organizing case materials for trial Scheduling screening appointments; maintaining electronic case records; researching prior and pending cases, and filing cases with the court as appropriate Reviewing incoming legal documents such as motions, writs, orders, and correspondence for accuracy and deadlines; ensure all deadlines are tracked and met What We're Looking For Ability to communicate clearly and concisely, both verbally and in writing Strong interpersonal skills to establish and maintain effective working relationships Regular, predictable attendance Willingness to learn and use relevant legal technologies, including redaction tools and media duplication Familiarity with legal terminology and court procedures related to civil process Ability to learn and apply policies, methods, and technologies effectively Strong organizational skills to manage workload efficiently and meet performance standards The capacity to understand and use legal terminology specific to the department Skill in reading and interpreting legal documents and related materials Discretion in handling sensitive and confidential information Accuracy and attention to detail in creating and maintaining complex records and reports Problem-solving skills to analyze situations and implement effective solutions Qualifications One (1) year of experience in a directly related field or in the performance of similar duties and responsibilities required. High School diploma or GED required. Bachelor's degree preferred. Paralegal degree preferred. Maintain continuing education hours annually or as required. Possession of, or ability to obtain, certification as a Notary Public preferred. Possession of, or ability to obtain, certification as a legal assistant preferred. Benefits Medical, Dental, and Vision benefits FSA or HSA (depending on the medical plan) Short- and Long-Term Disability Employee Assistance Program Basic Life/AD&D Insurance Accident and Critical Illness Insurance Retirement Plan 401(a) with employer match 457(b) Deferred Compensation Generous paid time off, including vacation, sick leave, and holidays Supplemental Information An offer of employment is contingent upon the successful completion of required pre-employment checks or testing. Equal Opportunity Larimer County is an Equal Opportunity Employer and prohibits discrimination and harassment in all employment practices on the basis of race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), national origin, marital status, disability, genetic information, age, military status, or any other characteristic protected by law or regulation. #J-18808-Ljbffr