Executive Assistant

Executive Assistant

The Executive Assistant provides high-level, strategic administrative support to the Vice President General Manager and other senior leadership as needed. The Executive Assistant handles a wide range of tasks involving highly confidential and critical company information and supports efforts to ensure best practices, smooth business operations, and achievement of department objectives and goals.

This is a temporary assignment starting asap through the end of January 2027, with possibility for extension or conversion depending on work performance and business needs. The role will be primarily on-site in the Werfen - Mira Mesa location.

The base hourly range for this role is currently $43.27/hr. to $52.88/hr. Individual compensation will ultimately depend on factors including education, relevant experience, skillset, knowledge, and particular business needs.

Key Accountabilities

• Perform standard, advanced, and confidential administrative duties to support GM, VP and Sr. Department Executives including travel coordination, calendar management, and expense processing
• Provide general administrative support to VP GM and Sr. Department Executives on department projects, and other related responsibilities as needed.
• Plan employee outings, luncheons, meetings, off-sites, townhalls, and other events for the department.
• Function as the GM's liaison for high level contacts and internal customers; interact regularly with all functions and employees at all levels.
• Responsible for POC Hemostatis calendar management, organization, and scheduling as needed.
• Responsible for the Department Recognition and Appreciation Program; maintain the Anniversary/ Retirement calendar, order gifts, etc.
• Organize Annual Leadership Forum, Business Reviews, and Board Meetings.
• Other duties as assigned.

Networking/Key Relationships

• General Manager
• Department Executives
• Works closely with all functions, to support company objectives and day to day operations.
• Additional Networking and Key Relationships to be determined based on department needs

Qualifications

Minimum Knowledge & Experience for the position:

• Education: Associate degree preferred
• Experience: 7 years of related administrative experience in a corporate environment

Management has the discretion of substituting relevant work experience for a degree and/or making exceptions to the years of experience requirement.

Skills & Capabilities:

• Strategic Thinker, able to lead and execute strategy.
• High level of Business Acumen and a Subject Matter Expert in Executive Administration
• Experience with international business a plus
• Ability to communicate across C-level
• Experience with budget management
• Excellent active listening skills

Travel requirements: Approximately 5% of the time for meetings as required by GM.

If you are interested in constantly learning and being challenged on a daily basis we encourage you to submit your resume or CV.

Werfen is an Equal Opportunity employer and is committed to a diverse workplace. Werfen strictly prohibits unlawful discrimination, harassment or retaliation based upon an individual's race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other protected characteristic as defined by applicable state or federal law. If you have a disability and need an accommodation in relation to the online application process, please contact View email address on click.appcast.io for assistance.