Executive Assistant

Scope of Work

This is not a typical assistant role. You’ll work directly with the CEO of SOS Entertainment as a right-hand operator across multiple high-growth initiatives. If you are organized, fast-moving, and wired to execute at a high level—this is a rare opportunity to build alongside a founder. These high-impact projects include: 

• A cutting edge and established event production company (800+ events/year) (founded in 2001)
• An emerging global equipment sourcing and sales channel 
• Recent Acquisition of a 37 Acre Ranch Venue in Oceanside slated for development into an Public Event Space 
• A creative brand centered around music, mixes, and curated content

Position Roles and Responsibilities

• Manages executive schedule and acts as liaison for the rest of the team
• Prepares information and research for executive needs, upkeep at-a-glance dashboards (events, clients, team, priorities)
• Work along a current Operations Manager, tracking all major initiatives, deadlines, and follow-ups 
• Plan/organize and implement company events, meetings, and employee team building activities or special projects.
• Trains, manages, and supervises lower-level team members, assists with on-boarding
• Customer relations / Customer Service as required
• Handles confidential information; organizes and maintains files
• Specific Project: Help with Executives personal schedule and projects (10%)
• Specific Project: Help grow SOS Entertainment to $10M Annual Sales (currently around $7M Annually)
• Specific Project: Assist with early phases of development for recently acquired event venue, investors, developers, etc
• Specific Project: Assist with new line of equipment sales, local fabrication and imports from China (CEO speaks Mandarin)

Qualifications and Requirements

Essential

• Uplifting, engaging, likeable personality. Strong interpersonal skills. Approaches work with enthusiasm and optimism
• Responsible and accountable by default. Committed, consistent and hard working. High level of reliability and ethic
• Strong organizational skills demonstrated ability to multitask, effectively prioritize and learn new systems quickly
• High-level written and verbal communication skills. Helpful, proactive and communicative spirit with fellow teammates
• Willingness and ability to learn quickly 
• Excellent written and verbal communication skills
• Not afraid to labor diligently, meet deadlines, etc
• Unrestricted driver’s licence and good driving record
• Three to five years’ prior experience in mid- to senior-level administration, business, management, or related field

Desirable

• Bachelor’s or Master’s degree in related fields
• Background in sales, logistics, or operations
• Production Management and/or Event Management experience 
• Mandarin fluency (bonus)

Compensation Package 

• $85-105k Starting Base Salary
• Bonuses (ranging from $10-25k per year)
• PTO and Benefits Package (worth $10k)
• Future opportunity for growth with open Director, VP or Company President Positions