Receptionist

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment.

Receptionist
3 months (Temp to Hire)
Washington DC (onsite)
Mon-Fri 8:30am - 5:30pm

Overview

• Provide exceptional reception and administrative support within a legal office environment.
• Greet and assist visitors employees law partners paralegals and legal administrative assistants with a professional and service-focused approach.
• Answer and handle incoming calls while maintaining professional communication and telephone etiquette.
• Provide administrative clerical hospitality meeting and customer service support as needed.

Responsibilities

• Meet and greet all visitors and employees providing a professional welcome and excellent customer service.
• Answer and route incoming telephone calls while following professional phone etiquette.
• Schedule meeting rooms and ensure rooms have required supplies beverages and video conferencing equipment before meetings.
• Support meetings by arranging meals food drinks coffee and water as needed.
• Run daily reports and provide approved value-added services.
• Perform clerical and administrative duties including preparing documents maintaining files and calendars scheduling appointments and meetings and assisting with deadlines.
• Prepare legal documents and correspondence from draft or dictated text as required.
• Perform clerical duties requiring knowledge of legal procedures and terminology.
• Maintain an organized clean and professional lobby workspace supply room and supply closets.
• Order and organize office supplies when necessary.
• Maintain visitor and guest security procedures.
• Monitor attorney and staff whereabouts to appropriately handle calls visitors and questions.
• Assist with issuing and tracking customer property including ID badges cellular phones phone/address books and company directories.
• Serve as a firm concierge by assisting guests clients and staff with local information such as restaurants coffee shops and other nearby services.
• Build professional relationships with clients and employees within the firm.
• Learn and follow the firms culture expectations key personnel and workplace procedures.
• Maintain a professional appearance and provide a professional experience for all visitors.
• Participate in company and community service events firm initiatives and philanthropic activities.
• Provide value-added services as approved by the Site Manager/Supervisor.
• Perform other duties as assigned.

Requirements

• High school diploma required.
• 3 years of related business experience preferred with strong preference for administrative and switchboard experience particularly in a law firm or legal environment.
• Associate or Bachelors degree preferred.
• Proficiency with MS Office Suite specifically Word and Excel.
• Excellent customer service and communication skills.
• Strong organizational skills and attention to detail.
• Ability to handle multiple tasks simultaneously and meet deadlines.
• Professional appearance and business attire required.
• Professional and polished communication style.
• Ability to work with technical equipment including video conferencing equipment.
• Computer literate.
• No driving required.
• First interview will be virtual; second interview will be in person.

Required Experience:

Junior IC