Health Information Management Administrator 1

Health Information Management Administrator

The level of Health Information Management Administrator classified is determined by criteria related to the size of the health information management program. Some lower level Health Information Management Administrators may serve as assistants to higher level Administrators. Regardless of assignment, a Health Information Management Administrator performs the following duties:

• Manages and oversees the day-to-day operations of a health information management program in a facility to ensure compliance with local, State, and federal guidelines and laws.
• Coordinates, administers, and assists with the implementation of new and/or upgraded electronic health record systems; monitors facility and health recordkeeping staff utilization; and recommends systems enhancements to technical and clinical staff.
• Analyzes, monitors, and oversees the review, maintenance, and use of health records for completeness and accuracy.
• Performs privacy and security risk assessments of health record-keeping systems; and consults with appropriate facility staff for resolution.
• Resolves issues regarding diagnostic codes for laboratory agencies and Medicaid and Medicare reimbursements.
• Prepares for, coordinates, and participates in regulatory agency surveys of health records maintenance and use.
• Oversees health records storage and retention systems and programs.
• Directs and implements health record information policy and health information management initiatives, and ensures adherence to changing State and federal laws, standards, and regulations.
• Revises and updates health information policy manuals and health records from creation through destruction in accordance with State Archive and Records Administration.
• Serves as Health Insurance Portability and Accountability Act (HIPAA) liaison to facility staff, external third parties, and outside agencies; coordinates and implements HIPAA privacy regulations; and reviews, revises, and disseminates facility policy, procedures, and guidelines regarding protected health information.
• Heads or participates on committees regarding clinical and administrative policies and procedures governing health records and pertaining to health information; and addresses issues raised by committees.
• Performs the full range of supervisory duties for Health Information Management Technicians.
• Managerial level; oversees the health information management program of a DOCCS Regional Medical Unit; that serves less than 3,000 individuals and performs fewer than 250,000 records activities annually; supervises, directs, and evaluates the activities of Health Information Management Technicians 1 and 2 and clerical support staff; and may serve as assistant to a Health Information Management Administrator 3 in the largest facilities.

Minimum qualifications for taking the continuous recruitment exam:

• You must be currently certified by the American Health Information Management Association as a Registered Health Information Administrator (RHIA)
• OR
• You must be currently certified by the American Health Information Management Association as a Registered Health Information Technician (RHIT) AND have two years of full-time professional (post RHIT) health information management experience.

Some positions may require additional credentials or a background check to verify your identity.