Accounting Bookkeeper

Job Description

Job Description

Position Overview
U4EA Farms is seeking an experienced, self-starter, dependable, and highly organized Bookkeeper to take ownership of the company’s day-to-day accounting and financial-recordkeeping needs.

This is a hands-on role for someone who can independently manage the full accounting cycle, maintain accurate financial records, and provide company leadership with timely and meaningful financial information. The successful candidate will oversee accounts payable and receivable, reconciliations, payroll coordination, month-end close, inventory and cost-of-goods-sold accounting, cash-flow reporting, and support tax filings and year-end review.

The Bookkeeper will work closely with company leadership and coordinate with our outside CPA and other professional advisors. This position requires strong accounting judgment, exceptional attention to detail, discretion, and a proactive approach to deadlines and financial issues.

Key Responsibilities:
Full-Cycle Accounting

• Maintain complete and accurate financial records in QuickBooks Online- Plus.
• Manage the company’s general ledger and chart of accounts in Quickbooks Online-Plus
• Record and properly categorize revenue, expenses, assets, liabilities, and other transactions
• Prepare and post adjusting journal entries, accruals, and account corrections
• Maintain organized supporting documentation for all financial transactions
• Research and resolve discrepancies promptly

Accounts Receivable

• Create and send customer invoices accurately and on time, and weekly follow up till invoices are paid.
• Record customer payments and apply them to the appropriate invoices
• Monitor accounts receivable aging
• Follow up professionally on outstanding and past-due balances
• Provide leadership with regular updates regarding collections and customer payment issues

Accounts Payable

• Enter, review, and organize vendor bills
• Maintain an accurate accounts payable schedule
• Confirm approvals and process payments by their due dates
• Monitor recurring expenses, loan payments, subscriptions, and other financial obligations
• Provide leadership with advance notice of upcoming payments and cash requirements
• Maintain vendor records and resolve billing discrepancies

Reconciliations and Month-End Close

• Reconcile bank accounts, credit cards, loans, payment platforms, and other balance-sheet accounts
• Complete an accurate and timely month-end close
• Review general-ledger activity for errors, omissions, and unusual transactions
• Maintain schedules for fixed assets, prepaid expenses, loans, accruals, and other accounts
• Ensure financial records remain current and ready for management review

Inventory and Cost Accounting

• Maintain accurate accounting records for inventory and cost of goods sold in Quickbooks Online
• Work with leadership and operational staff to reconcile inventory activity with accounting records
• Assist with production-cost tracking and inventory valuation
• Identify and investigate discrepancies affecting inventory, margins, or cost of goods sold
• Maintain documentation needed to support the company’s accounting and tax positions

Financial Reporting and Planning

• Prepare monthly profit-and-loss statements, balance sheets, cash-flow reports, and other management reports
• Provide clear financial updates to company leadership
• Monitor cash balances, upcoming obligations, and expected customer receipts
• Assist with budgeting, forecasting, and cash-flow planning
• Compare actual performance with budgets and prior periods
• Identify unusual activity, financial risks, and opportunities for improvement
• Help leadership understand the company’s financial position and operating results

Payroll, Tax, and Compliance Support

• Coordinate payroll processing and maintain related accounting records
• Reconcile payroll reports, payroll liabilities, and employee-related expenses
• Maintain records needed for tax filings, audits, license renewals, and regulatory reporting
• Prepare financial schedules and supporting documentation for the company’s outside CPA
• Coordinate with the CPA on year-end close, income-tax preparation, and other required filings
• Support cannabis-industry accounting requirements, including inventory documentation and cost-of-goods-sold reporting
• Maintain strict confidentiality of payroll, employee, company, and financial information

Financial Controls and Process Improvement

• Help establish and maintain effective accounting procedures and internal controls
• Create consistent systems for approvals, record retention, account reconciliation, and financial reporting
• Recommend improvements that increase accuracy, efficiency, and financial visibility
• Help ensure that financial deadlines and obligations are tracked and completed on time

Required Qualifications

• Minimum of three years of full-cycle bookkeeping or accounting experience; five or more years strongly preferred
• At least two years of hands-on QuickBooks Online Plus experience- Please do not apply if you have only used Quickbook Desktop
• Demonstrated experience managing accounts payable, accounts receivable, general-ledger activity, account reconciliations, and month-end close
• Experience preparing financial statements and reports for company leadership
• Strong understanding of accrual accounting and generally accepted accounting principles
• Proficiency with Google products and Google Sheets
• Strong analytical, organizational, and problem-solving skills
• Exceptional attention to detail and commitment to accuracy
• Ability to manage competing deadlines and follow through independently
• Sound professional judgment and the ability to handle confidential information
• Clear and professional written and verbal communication skills

Preferred Qualifications

• Experience with inventory accounting, cost of goods sold, manufacturing, or agriculture
• Accounting experience in cannabis or another highly regulated industry
• Experience coordinating payroll and working with an outside CPA
• Familiarity with cannabis tax and accounting considerations, including IRC Section 280E
• Associate or bachelor’s degree in accounting, finance, business, or a related field
• Certified Bookkeeper, QuickBooks ProAdvisor, CPA candidate, or comparable professional credential

Equivalent relevant accounting experience will be considered in place of a degree.

Position Details

• Job title: Bookkeeper
• Schedule: ~30-40 hours per week
• Work arrangement: On-site
• Location: Clinton, Massachusetts 01510
• Employment type: Part time
• Compensation: Commensurate with experience and qualification
• Candidates must be able to commute reliably to the Clinton, MA

What We’re Looking For
The right person will do more than enter transactions. We are looking for someone who takes ownership of the accounting function, anticipates deadlines, identifies issues before they become problems, and gives leadership confidence that the company’s financial records are accurate, organized, and current.

U4EA Farms is an equal opportunity employer. We value a respectful and inclusive workplace and consider qualified applicants without regard to any status protected by applicable law.