Accounts Payable Supervisor, Professional Services Outsourcing Accounting Services

The Accounts Payable Supervisor will ensure the Accounts Payable Department operates efficiently to support our domestic and global professional services clients. Job Responsibilities Oversee day‑to‑day accounts payable operations for domestic and global professional services clients. Manage invoice intake, coding, approvals, and payment processing (checks, ACH, wires). Ensure accurate invoice entry and matter/cost coding within ProLaw. Monitor AP aging and resolve vendor issues in a timely manner. Maintain and optimize AP workflows and system configurations within ProLaw. Oversee vendor setup, including payment terms and tax classifications. Partner with Finance Systems and IT to troubleshoot issues and support system enhancements. Supervise, train, and mentor AP staff to ensure accuracy, efficiency, and adherence to best practices. Assign workloads, monitor performance, and support team development. Establish and enforce internal controls, policies, and AP best practices. Ensure compliance with audit requirements, firm policies, and 1099 reporting. Support internal and external audits by providing documentation and analysis. Serve as primary point of contact for vendor inquiries and issue resolution. Collaborate with attorneys and administrative staff on expense coding and approvals. Reconcile AP subledger to the general ledger and support month‑end and year‑end close. Prepare AP reports and analyze data to identify trends and process improvements. Requirements Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent practical experience. Minimum of 4 years of experience in accounts payable or financial operations, with demonstrated depth in AP processing, controls, and vendor management, and experience working with accounting systems and cloud‑based financial or AP platforms. Minimum 2 years of supervisory or lead experience, such as assigning work, reviewing output, mentoring staff, or acting as a subject‑matter lead. Intermediate to advanced proficiency in Microsoft Excel (e.g., Pivot Tables, VLOOKUP/XLOOKUP) for reporting and reconciliation. Preferred Qualifications Experience working in a professional services law firm environment. Hands‑on experience with ProLaw. Experience using Bill.com or similar AP automation platforms. Familiarity with internal controls and audit support processes. Strong analytical and problem‑solving skills. Excellent organizational and time‑management skills. Ability to work independently and manage competing priorities. Comfort learning and adopting new technologies, including AI‑enabled tools. Compensation Compensation ranges vary by location. For Colorado residents, the range is $76,200 - $108,500. For Washington, Illinois, NewYork, and Southern California residents, the range is $87,600 - $119,400. For Northern California residents, the range is $91,600 - $124,700. Benefits Medical, dental, and vision coverage. Generous PTO plan and paid sick time. Flexible work arrangements. 401(k) with profit sharing. Wellness program. Generous parental leave. 11 paid holidays. Equal Employment Opportunity Armanino provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Armanino complies with applicable state and local nondiscrimination laws in all locations. Armanino expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Armanino employees to perform their job duties may result in discipline up to and including discharge. Harassment and Discrimination Policy Reminder Armanino does not accept unsolicited candidates, referrals, or resumes from any staffing agency, recruiting service, sourcing entity, or third‑party paid service without a pre‑existing agreement. For positions based in SanFrancisco, consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration. Armanino will consider qualified applicants with criminal histories in LosAngeles in accordance with local laws. View our Consumer Notice at Collection for job applicants at #J-18808-Ljbffr Armanino Advisory LLC