Legal Administrative Assistant

Job Description

Job Description

POSITION:

Legal Administrative Assistant (2 Positions Available) Company:

National Law Firm Location

: Mineola, NY (On-site) Compensation

: Base salary up to $92,000, paid overtime, bonus eligibility, comprehensive benefits, and 401(k).

Position Overview A prestigious law firm has two Legal Administrative Assistant opportunities available, including one supporting a Trust & Estates practice. The firm is seeking experienced professionals to provide comprehensive support to its attorneys and legal team. These positions are ideal for individuals who excel in a deadline-driven environment, enjoy managing complex calendars, coordinating client communications, and supporting active legal matters. The successful candidates will play a key role in keeping attorneys organized, maintaining strong client relationships, preparing legal documents, and ensuring matters move efficiently from start to finish.

Key Responsibilities Provide comprehensive administrative support to attorneys while managing multiple active legal matters. Draft, revise, and finalize correspondence, legal documents, pleadings, discovery materials, estate planning documents, and other documentation as applicable. Manage complex attorney calendars by coordinating client meetings, conference calls, court appearances, depositions, mediations, and internal meetings. Monitor deadlines, maintain attorney schedules, and track assignments to ensure matters progress efficiently. Serve as a primary point of contact for clients, maintaining professional relationships and providing timely communication and follow-up. Open, organize, and maintain electronic and physical client files while ensuring records remain accurate and up to date. Coordinate travel arrangements, expense reports, time entry, and other administrative projects while communicating with clients, court personnel, vendors, and legal staff. Handle a high volume of communications across email, phone, and other platforms while managing changing priorities in a fast-paced environment.

Qualifications At least 5 years of experience as a Legal Administrative Assistant, Legal Secretary, Executive Legal Assistant, or in a comparable law firm support role. Experience supporting attorneys in a law firm environment; Trust & Estates experience is required for one of the available positions. Strong proficiency in Microsoft Office, including Word, Outlook, Excel, and PowerPoint. Excellent organizational, time management, and multitasking skills with the ability to manage competing priorities. Experience managing complex attorney calendars, scheduling meetings, and coordinating multiple deadlines. Strong written and verbal communication skills with a professional, client-service-oriented approach. Exceptional attention to detail, discretion, and the ability to handle confidential information with sound judgment. Ability to work independently while collaborating effectively with attorneys, clients, paralegals, and other members of the legal support team.