Contract Administrator

Contract Administrator

vTech can help you avoid the daunting task of writing and posting job offers, shifting through resumes and laboring through the lengthy interview process. Our Staffing solutions will allow you to elude those tasks and place topnotch, high-caliber professionals in the position you need to fill.

We use our expertise, knowledge, and global resources to deliver top-quality candidates and tailor our IT and Non-IT recruitment services to your needs. This allows us to deliver the required results in a timely manner that meets your schedule at a substantially reduced cost.

We pride ourselves for having one of the fastest growth rate and also the lowest turnover rates in the industry just 2.5 percent annually. We focus on the training and retaining qualified professionals with high personal and work ethics. With the help of our extensive database of internal candidates and CATS applicants tracking system, we can provide quality resources within the limited time frame.

We have also successfully placed hundreds of candidates in the areas related to Information Technology, Engineering, professional, Scientific & Clinical, etc. for both our commercial and government clients.

1. Source: A recruiter sources candidates from various sources; the search starts from our proprietary database. Using advanced sourcing methods like social media, professional networking media, internal, and 3rd party job boards, we identify qualified candidates.
2. Validate: A recruiter validates the candidates' experience and skill sets against our client's position.
3. Initial Screening: Based on the position and the client's work culture, the recruiter uses initial screening questions to determine the most suitable candidates.
4. Submit: The recruiter will submit to the technical team qualified candidates who have passed the initial screening.
5. Technical Screening: The technical team then prepares a matrix of the particular requirements and required experience for the position and using a list of questions and the results, re-validates the candidates' technical skills.
6. Background Check: Administrative personnel will provide a detailed background check, as required, per client agreement.
7. On board: On successfully completing the above steps, the candidates are welcomed on board and assisted to ensure a smooth integration at the client's location.

Job Description

Administrator required to support the RRS Contracts organization. Responsibilities include: daily administration functions, processing travel requests, travel arrangements, including international travel as applicable for the Contracts organization, expense reports, set up and coordinate internal meetings including catering requests, department invoice processing, ordering office supplies, visitor request processing, coordinating in-house training schedule; maintains Contracts Department Policies and Procedures; coordinates with Facilities space allocations as required by the organization.

• Heavy data entry as required to support the Project Unite Pilot conversion to PeopleSoft ERP system. Includes data cleansing sales order processing as well as data conversion of all current Contracts data from CATS, CMD and JAMIS into the PeopleSoft ERP system.
• Maintain and update the Contracts servers, distribution and maintenance of soft and hard copy of contracts data files.
• Prepare, edit and format documents, presentations and spreadsheets.
• Maintain and coordinate administrative and organizational policies and procedures within the Contracts organization.
• Conduct, as requested, special research projects including gathering data, compiling and analyzing information, preparing reports, providing alternatives and making recommendations on appropriate courses of action for resolution as required.
• General Administrative tasks as required to support the Contracts Department.

Qualifications

This position requires a person who is confident, proactive and professional, highly organized, exercises initiative, able to work with minimal supervision, has a keen attention to detail and quality and has excellent communication and interpersonal skills. The administrative assistant will provide cross-functional support during periods of heavier activity. This requires the person to be able to work well in a team environment and provide support to Contract Administrators or other administrative assistants during "down time" or when other Project Unite projects require assistance.

• Requires the ability to communicate effectively verbally and in writing.
• Requires the ability to use sound judgment in making decisions, adjusting priorities and meeting commitments.
• Data entry expertise – ability to keyboard type heavy volume, at high speed with minimum errors.
• Customer service skills, ability to
• Must be experienced at multitasking with various assignments simultaneously.
• Must be experienced with advanced skills in utilizing personal computer software packages including: Microsoft Word, Microsoft Excel, Microsoft PowerPoint, SharePoint and Outlook. PeopleSoft experience preferred.
• Experience of working with overseas clients/customers/employees a plus

Additional Information

All your information will be kept confidential according to EEO guidelines.