Cash Posting Specialist

Vaco has partnered with a growing organization to identify a Cash Applications Specialist who will be responsible for accurately applying customer payments, researching payment discrepancies, and supporting accounts receivable operations. This individual will work closely with internal teams and external customers to ensure timely payment processing and account reconciliation while maintaining a high level of accuracy and attention to detail.

Responsibilities

• Accurately post incoming payments from multiple channels including ACH, checks, credit cards, commercial deposits, and wire transfers
• Apply payments to the appropriate customer accounts and invoices in a timely manner
• Communicate with internal departments and external customers regarding payment application and account activity
• Research and resolve unapplied cash, short payments, overpayments, chargebacks, and other payment discrepancies
• Maintain detailed and organized records of payment transactions and account activity
• Process live checks through a virtual lockbox platform
• Distribute payment variance notifications to appropriate internal stakeholders
• Assist with account reconciliations and cash application reporting as needed
• Collaborate with team members to meet departmental goals, deadlines, and service expectations

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred
• 1+ years of experience in cash applications, accounts receivable, or a related accounting function
• Experience processing and applying ACH, check, credit card, and wire transfer payments
• Proficiency with Microsoft Excel and Microsoft Office applications
• Experience working with JD Edwards or a similar ERP system preferred
• Strong attention to detail and data entry accuracy
• Excellent communication and interpersonal skills with the ability to work effectively across departments
• Demonstrated ability to manage priorities and meet deadlines in a fast-paced environment
• Strong analytical, troubleshooting, and problem-solving skills
• Dependable, accountable, and team-oriented approach to work

Preferred Qualifications

• Experience with JD Edwards World
• Experience utilizing Showcase reporting tools
• Experience working in a high-volume cash application or accounts receivable environment

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.