Part-Time Marketing Administrator- The Carpenter Hotel

Part‑Time Marketing Administrator – The Carpenter Hotel Bunkhouse Carpenter Hotel US - TX - Austin Administration Hourly/Entry Level Employee Part‑time Hourly US Dollar (USD) pay basis Summary The Opportunity: This position plays a vital role in supporting marketing, programming, and event operations by ensuring all initiatives are organized, accurate, and executed seamlessly. Responsibilities include managing marketing collateral, coordinating content across channels, and maintaining up‑to‑date event information in internal systems and calendars. This role also partners closely with vendors, influencers, and internal teams to organize marketing assets, align on deliverables, and support overall brand consistency. The person in this position must have good communication skills, the ability to resolve conflict and a thorough understanding of Bunkhouse policies. All Bunkhouse employees are expected to greet all guests in close proximity and make each feel important by providing a genuine welcome. Furthermore, they must develop and maintain the company’s culture, values and reputation in the public eye. Who We Are: Opened in fall 2018, this South Austin hotel is one with its lush surroundings. The Carpenter Hotel features a pool with a community deck and Q‑Hut pavilion. Each of its 93 rooms comes with a terrace. Take in the scenery with fare from our all‑day Coffee Bar or enjoy a meal on the patio or in the dining rooms of our restaurant, Carpenters Hall. The hotel is nestled in an old pecan grove on the edge of Zilker Park in South Austin. It’s an easy walk to Lady Bird Lake, downtown, and central to everything worth doing. Benefits Medical, Dental, Vision, 401K with company match Free room nights, Discounted and Friends & Family Room Rates Generous Paid Time Off Work‑life benefits including wellbeing initiatives such as a complimentary Headspace Discounts at various retailers – Apple, AT&T, Verizon, Headspace and many more! Key Responsibilities Manage ordering and distribution of printed marketing collateral Input event art & copy into all marketing channels Source/order additional event collateral (wristbands etc.) Input all event details into project management programs: Outlook calendar invites with BEO link, PR worksheet, Envision, Master programming calendar Social Media support Event partner accounting management Manage workflow to ensure on‑time payment for all event partners and vendors Follow up with accounting and vendor to coordinate check pick up or mailing Coordinate with PR & influencers on agreement/deliverables/reservations Event partner marketing assets coordination: acquiring, organizing and distributing photography, copy/descriptions; share final art with partners to confirm details if needed Event Management: Send vendor/partner payment SOP & contracts Create BEOs / input all event details into Envision software Co‑ordinate with F&B team to put together any event specials Review events at BEO meeting with property teams and create set‑up site plan & timeline Build out timelines, menus, routing info, floor plans, FFE/OSE needed, pricing Ensure all event collateral is delivered to Ops / set up Meet property team pre‑event to make sure set up is correct Day‑of event point of contact Connect with partner, vendor and property team leading up to event to coordinate arrival & set up, make sure they have everything they need (parking, green room, artist tabs) Assist with any needs from visiting influencers Ensure event set up is executed according to the BEO for event start Gather post‑event stats for reporting & input into event recap Make operations updates/improvements to BEOs for future event design Additional Marketing Support: photoshoot assistance, reviewing and distributing day‑of shot list to property teams, assisting in photoshoot coordination with Front Desk and F&B teams Monthly marketing reporting assistance Monitor websites and internet presence to ensure accurate information is available on the website, event details, hours, policies, menus, photos Perform other tasks as needed or directed Qualifications High School diploma or general education degree (GED) required One (1)–two (2) years of experience in marketing coordination, event planning, hospitality, or related service industry preferred Ability to speak, read, write, and understand the primary language(s) of the workplace Ability to read and interpret documents such as event orders, contracts, safety guidelines, and operational procedures Ability to write routine reports, event recaps, and professional correspondence Ability to communicate effectively with co‑workers, property teams, vendors, and external partners Proficiency in Microsoft Office, including Excel, Word, and Outlook Ability to learn and navigate multiple computer systems, including event management and project management platforms (e.g., Envision or similar systems) Strong organizational skills with the ability to manage timelines, track details, and maintain accurate records Ability to multitask and adapt in a fast‑paced, deadline‑driven environment Strong attention to detail and problem‑solving skills Availability to work hours as required for events All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. #J-18808-Ljbffr Hyatt Hotels Corporation