Portfolio Administrator - Evergreen / Future Opportunities (Orange County)

Portfolio Administrator Evergreen / Future Opportunities (Orange County) Rexford Industrial Realty, Inc. is a leading, publicly traded industrial real estate investment and management company operating a $14 Billion industrial real estate portfolio. As a Portfolio Administrator, you'll support our Portfolio Managers in overseeing a large portfolio of industrial properties in the Orange County area. This role reports directly to the Portfolio Manager or Senior Portfolio Manager and plays a key part in the day-to-day operations and strategic management of our real estate assets. Location: Orange County, CA (Costa Mesa office) Work Arrangement: This role follows a hybrid work model, offering a balanced blend of remote and in‑office work. About The Role Help process daily invoices, tenant bill‑backs, preparation of check requests, and vendor set‑up forms. Support manager in pre‑posting of the monthly rent roll and distribution of monthly rent statements. Prepare tenant notifications of property activities and lease compliance. Maintain properties in Yardi Elevate System for service calls and ensure completion. Support the transition process of new acquisitions and dispositions. Communicate with tenants and vendors on maintenance issues. Assist tenants with the online Tenant portal for rent payments and work‑order requests. Prepare job costs and work orders and obtain proper approvals, including Yardi input. Prepare master service contracts, master contract and repair work order agreements, including tracking within Rexford’s tracking system. Help with tenant move‑ins and move‑outs processes, including checklist review. Assist the Manager and Director of Property Management with annual budgets. Help collect and update tenant and vendor insurance certificates. Maintain property certification tracking, fire life safety, HVAC inventory spreadsheets (can maintain complex spreadsheets). Support team in generating Yardi reports; distribute monthly rent rolls, weekly capital, and space preparation reports. Maintain lease and contract files, and other files located within the corporate shared drive. Perform other activities assigned by the Managers and Director of Property Management to maintain a high operational standard. About You Bachelor’s Degree preferred or equivalent commercial property management experience. 3+ years of experience providing excellent internal and external customer service. 3+ years of experience quickly learning and navigating different software systems. ADA Requirements The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands: While performing the duties of this job, the employee is required to stand, walk, sit for extended periods of time, use hands to feel, handle, or type, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, talk or hear. The employee must occasionally lift and/or move or carry up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Additionally, the employee may be required to drive to a property, walk on uneven ground, walk through a construction site, be exposed to dust or fumes, and work around machinery or equipment. Compensation Rexford Industrial’s reward plan includes great compensation packages, bonus eligibility, and long‑term stock incentives. The expected hourly rate range for this role is $27.40 to $32.21 (annualized equivalent $57,000 to $67,000), with a 10% discretionary annual bonus target and stock grant eligibility. The actual base salary and total compensation offered depend on a variety of factors, including qualifications, experience, unique skills, education, certifications or professional licenses, and location. What We Offer Comprehensive Benefits Package Including Medical, Dental, Vision, and Life Insurance. Flexible Time Off. Bonus Eligibility & Long‑Term Incentives. 401(k) Employer Match Program. Professional Development Resources. Robust Health & Wellness Program. Volunteer and Community Engagement Opportunities. Employee Resource Groups committed to Diversity, Equity, and Inclusion. Equity and Diversity Statement We are committed to equity in all steps of the recruitment and employment experience. We celebrate diversity and are committed to promoting an inclusive environment for all employees. We do not discriminate based on race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability. We strive to be a safe place to ask questions, build professional relationships, and develop careers. Qualified applicants with arrest or conviction records will be considered for the position in accordance with the Los Angeles County Fair Chance Ordinance. Please note: This posting is not for a current opening, but to collect applications for potential future Portfolio Administrator opportunities. #J-18808-Ljbffr Rexford Industrial