Witness Coordinator

Witness Coordinator

We are looking for an experienced Witness Coordinator to support the U.S. Attorney's Office, Eastern District of Kentucky (USAO EDKY). Your scope of work includes providing comprehensive witness management assistance, coordinating travel arrangements, and handling inquiries from fact witnesses. Additionally, you will ensure witnesses' appearance at court hearings and perform general office procedures related to fact witness management. This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security.

Responsibilities

• Provide witness management assistance prior to, during, and after trial
• Work directly with fact witnesses to ensure their appearance at court hearings and trials
• Field phone calls and inquiries from fact witnesses regarding court appearances and expense reimbursement
• Initiate contact with fact witnesses to notify them of court appearance dates and times
• Coordinate travel arrangements for fact witnesses, considering special circumstances or needs
• Use judgment to determine when to notify AUSAs of special circumstances or needs of fact witnesses
• Confer with AUSAs concerning special needs and circumstances of fact witnesses when appropriate
• Arrange travel and lodging for fact witnesses according to Department of Justice and USAO policies
• Complete and submit documentation for special travel authorizations and obtain prior approvals
• Ensure fact witnesses receive all necessary travel documents and court appearance information
• Meet with fact witnesses upon arrival to court and provide courtroom orientation
• Accompany fact witnesses to court and ensure a safe waiting area is available
• Collect necessary documentation and signatures for fact witness reimbursement
• Prepare and submit documentation for fact witness reimbursement, including witness vouchers
• Furnish requested information concerning pending and completed fact witness vouchers
• Assist USAO Cardholder in reconciling the Government Travel Account by gathering required documentation
• Coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, and investigative agencies as needed
• Perform general office procedures related to fact witness management, including file and database maintenance
• Track hearings, trial dates, grand jury, and scheduling conferences
• Perform other administrative and logistical fact witness management duties as required or assigned

Background

• Witness coordination experience preferred
• Administrative experience preferred
• Progressive and relevant experience
• Excellent communication skills
• Strong organizational skills

Education

• Bachelor's degree preferred

Location

• Lexington, KY 40507

Telework

• N/A

Clearance

• U.S. citizenship required since this role supports the U.S. federal government

Client

• Department of Justice (DOJ)

Travel

• Travel is required

Work Hours

• 40 hours per week
• 8 hours per day

Employment Classification

• Employment Classification Eligibility — Nonexempt

Relocation

• Not eligible for relocation benefits

KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law. Other Considerations. Applicants will be subject to a background investigation. Individual's primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.