Accounts Payable Coordinator

Accounts Payable Coordinator

Position Summary

Baptist Children's Homes of North Carolina is seeking a detail-oriented, service-minded Accounts Payable Coordinator to oversee the organization's accounts payable function in support of its ministry and mission. Reporting to the Controller, the Accounts Payable Coordinator is responsible for ensuring timely, accurate, and compliant processing of vendor invoices, employee reimbursements, payments, and related financial transactions.

This role serves as a key steward of the organization's financial resources by maintaining strong internal controls, fostering positive vendor relationships, and supporting ministry leaders with responsive financial services. The Accounts Payable Coordinator plays an important role in maintaining accurate financial records, supporting month-end and year-end close processes, and ensuring compliance with organizational policies, donor restrictions, grant requirements, and applicable accounting standards.

The successful candidate will demonstrate a commitment to operational excellence, continuous improvement, and faithful stewardship while providing exceptional customer service to internal and external stakeholders.

Key Responsibilities

Accounts Payable Operations

• Lead the daily accounts payable function, ensuring timely and accurate processing of invoices, check requests, and electronic payments.
• Review invoices for appropriate approvals, account coding, supporting documentation, and compliance with organizational purchasing policies.
• Maintain vendor records, including tax documentation (W-9s), and payment terms.
• Process weekly payment runs through checks, ACH, and wire transfers.
• Respond promptly to vendor inquiries and resolve payment discrepancies while maintaining positive vendor relationships.
• Monitor outstanding liabilities and ensure payments are made within agreed-upon terms.
• Oversee the annual Form 1099 reporting process and maintain compliance with IRS regulations.

Financial Reporting & Accounting Support

• Reconcile accounts payable subsidiary ledgers to the general ledger.
• Assist with monthly financial close related to accounts payable
• Support year-end financial reporting and audit preparation by providing requested documentation and schedules.
• Maintain organized electronic and physical records to support audit readiness.
• Assist with fixed asset purchases and capital expenditure documentation as needed.

Compliance, Internal Controls & Stewardship

• Ensure compliance with Generally Accepted Accounting Principles (GAAP), nonprofit accounting standards, and organizational policies.
• Maintain strong internal controls over disbursements to safeguard organizational assets.
• Verify proper authorization and segregation of duties throughout the payment process.
• Ensure compliance with grant requirements, restricted funding guidelines, and contractual obligations related to expenditures.
• Assist in developing and maintaining accounts payable policies and procedures.

Systems, Process Improvement & Technology

• Maintain and optimize accounts payable workflows within the organization's accounting system.
• Identify opportunities to streamline invoice processing through automation and technology.
• Support implementation of new financial systems and process improvements.
• Promote paperless workflows and efficient document management practices.
• Assist in developing reports and dashboards that improve visibility into accounts payable operations.

Customer Service & Collaboration

• Serve as the primary point of contact for vendors regarding payment status and account inquiries.
• Partner with department leaders to ensure purchases comply with budget and purchasing guidelines.
• Provide training and guidance to staff regarding purchasing procedures, expense reimbursements, and accounts payable processes.
• Collaborate closely with Accounting, Payroll, and Finance team members to improve organizational effectiveness.

Qualifications

Required

• Minimum of 5 years of progressively responsible accounts payable or accounting experience.
• Experience processing high-volume accounts payable transactions.
• Working knowledge of GAAP and internal control principles.
• Proficiency with accounting software and Microsoft Excel.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple deadlines while maintaining accuracy.
• Strong customer service orientation and professional demeanor.
• Commitment to the mission, vision, and Christian values of BCH.

Preferred

• Associate's or Bachelor's degree in Accounting, Finance, or Business Administration.
• Experience in nonprofit accounting.
• Experience with fund accounting.
• Experience using financial and accounting systems such as Blackbaud and/or SAP Concur
• Experience with electronic invoice management and workflow automation.
• Knowledge of 1099 reporting requirements.
• Experience supporting annual audits.

Personal & Spiritual Characteristics

The ideal candidate will demonstrate:

• A mature and growing Christian faith consistent with the organization's statement of faith and values.
• A commitment to faithful stewardship of organizational resources.
• Integrity, honesty, and professionalism in all financial matters.
• A servant-hearted attitude toward vendors, ministry leaders, and fellow employees.
• Strong attention to detail and commitment to accuracy.
• A collaborative spirit with excellent interpersonal skills.
• A desire for continuous learning and process improvement.
• A heart for serving children, families, and communities through Christ-centered ministry.

Why This Opportunity Matters

Every payment processed represents resources entrusted to Baptist Children's Homes by donors, churches, grantors, and supporters. The Accounts Payable Coordinator plays a vital role in ensuring these resources are managed with excellence, integrity, and accountability.

By providing accurate, timely financial support and maintaining strong stewardship practices, this role enables ministry leaders to focus on serving children and families while ensuring the organization remains financially healthy and mission-focused. The position offers the opportunity to make a meaningful contribution through faithful financial stewardship that supports lasting Kingdom impact.