Administrative Specialist
$63.52kThe University of Texas at Austin Staff
Administrative Specialist
The Administrative Specialist provides operational and administrative work within the Department of Ophthalmology. This role supports departmental efficiency, compliance, and coordination in environments that may include research programs and academic training divisions. The Administrative Specialist works closely with researchers, educators, and administrative peers to ensure smooth execution of day-to-day operations, support academic and clinical program goals, and facilitate collaboration across functional areas. This position does not typically include direct supervisory responsibilities but may serve as a lead or coordinator for projects and initiatives.
Responsibilities include managing administrative operations, supporting budget and financial processes, facilitating cross-functional communication, contributing to quality, compliance, and accreditation, and providing administrative support for projects, programs, and professional development.
Required qualifications include a Bachelor's Degree in Healthcare Administration, Business Administration, Education, or a related field, at least two years of experience in administrative or operational experience in a healthcare or academic setting, and experience with Excel, Workday, DEFINE, UT Market, TCM, and other UT systems. Relevant education and experience may be substituted as appropriate.
Preferred qualifications include experience working in hospitals/clinics, supporting research administration, supporting clinical research grant submissions and project management, experience with electronic health records (EHR), academic systems, and compliance platforms, Certified Medical Manager (CMM) – PAHCOM, Certified Professional in Healthcare Quality (CPHQ), Project Management Professional (PMP) – PMI, and Certified Research Administrator (CRA) – for research-intensive departments.
Salary range is $63,523 + depending on qualifications. Working environment/equipment includes standard office equipment, repetitive use of a keyboard, and potential exposure to occupational hazards such as communicable diseases, blood borne pathogens, ionizing and non-ionizing radiation, hazardous medications, and disoriented or combative patients, or others.
Required materials include a resume/CV, three work references with their contact information; at least one reference should be from a supervisor, and a letter of interest.
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