Legal Secretary

Job Title: Legal Secretary Location: Oakland, CA 94612 or San Francisco, CA 94111 or San Jose, CA 95113 Salary/Payrate: $85K-$115K annually and AWESOME benefits!!! Work Environment: Hybrid (3 days WFH after initial training period) Referral Fee: AMS will pay $500 should the person you refer gets hired Job Description A mid‑sized law firm is seeking an experienced Legal Secretary to provide high‑level administrative and document support to a team of attorneys. This full‑time position offers a hybrid work arrangement following the initial training period. Position Overview The Legal Secretary will handle a wide range of administrative, organizational, and document‑production responsibilities. The role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast‑paced environment. The ideal candidate is proactive, adaptable, and comfortable supporting attorneys with varied practice needs. Responsibilities Prepare, revise, and finalize legal documents, correspondence, and supporting materials. Maintain attorney calendars, including meetings, deadlines, and project timelines. Assist with assembling materials for meetings, hearings, and client presentations. Organize and maintain electronic and physical files using the firm’s document management tools. Track deadlines and ensure timely completion of required filings or submissions. Communicate professionally with clients, internal staff, and external contacts. Coordinate billing information, timekeeping entries, and related administrative tasks. Provide occasional support for litigation‑related activities, such as formatting pleadings or organizing case materials. Handle confidential information with discretion and professionalism. Perform additional administrative duties as needed to support the attorneys and office operations. Qualifications High school diploma required; additional education or legal coursework preferred. Extensive experience (typically 7+ years) as a legal secretary or legal administrative professional. Background supporting attorneys in any civil practice area is highly valued. Strong writing, proofreading, and communication skills. Ability to manage competing deadlines and maintain organization in a busy environment. Demonstrated ability to work independently while also collaborating effectively with a team. Proficiency with Microsoft Office and Adobe Acrobat. Experience using legal technology platforms such as document management systems, time‑entry software, and calendaring tools (specific systems may vary). #J-18808-Ljbffr