Facilities Coordinator

We are seeking an energetic, highly organized, and multi-faceted Facilties Coordinator to serve as the administrative and operational heartbeat of a growing manufacturing facility in San Jose. In this role, you won't just keep the office running—you will act as the central hub connecting production operations, onsite leadership, HR, accounting, and facilities management.

Supporting a thriving site of 70 to 200 employees, you will wear many hats, balancing administrative duties with facilities coordination and employee engagement in a fast-paced, collaborative industrial environment.

salary: $40 - $45 per hour
shift: First
work hours: 8 AM - 5 PM
education: Associate

Responsibilities

• Manage day-to-day office administrative functions, overseeing reception and office support personnel.
• Maintain, update, and enforce standard office policies and procedures.
• Supervise the ordering of office supplies, mail/package distribution, and equipment maintenance.
• Coordinate company-wide announcements, meetings, and internal communications on behalf of leadership.
• Serve as the main point of contact for building maintenance, upkeep of common areas, and workstation setups.
• Coordinate with external contractors, service providers, and vendors; manage building access control, keycards, and badges.
• Support regulatory compliance by assisting with OSHA recordkeeping, maintaining safety logs, and organizing onsite safety training/inspections.
• Coordinate employee onboarding and offboarding schedules, including orientation and system setups.
• Facilitate employee engagement initiatives, local team-building activities, and company events.
• Reconcile company credit cards, track departmental expenses, and assist the finance team with invoice processing and procurement documentation.
• Manage schedules, prepare presentations, and draft meeting minutes for the local leadership team.
• Coordinate logistics for executive visits, board meetings, and client tours.

Skills

• Scheduling Appointments
• Maintaining Calendars
• Facilities Coordination
• Receptionist Duties
• Badging
• Office Management
• Event Planning
• Spanish
• Purchasing/Procurement
• Safety
• Onboarding
• Expense Reports
• Credit Card Receipts
• Vendor Management

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.


Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.