Administrative Officer

Summary

The Smithsonian Institution is the world's largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located in one of the facilities serviced by the Office of Facilities Management (FM), Smithsonian Institution. The Office of Facilities Management is responsible for all Smithsonian facilities, many of which are designated as historic and all of which are visited by millions each year.

More than one selection may be made from this announcement.

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Duties

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The Administrative officer is responseible for providing a variety of administrative services for the Division or Zone.

In this position, you will:

As a GS-9:

• Perform administrative and/or program work, assist in the collaboration and preparation of budgets, and management studies.
• Participate in developing and maintaining automated systems for recording budget data.
• Participate in and represent the office's interest in a variety of projects and initiatives.
• Provide advice to staff concerning travel, procurement of services, contracts, and equipment needs.
• Research special projects/assignments and provide the information to the Associate Director, Zone Manager, or Building Manager, as required.

As a GS-11:

• Perform administrative and/or program work, assist in the collaboration and preparation of budgets, and management studies.
• Participate in developing and maintaining automated systems for recording budget data.
• Conduct managment studies relating to workflow, organization changes, space utilization, communications and correspondence management.
• Coordinate and participate in a variety of employment procedures.
• Develop and present status reports or response materials for the Zone Manager or higher-level attention, review, or signature.

Requirements

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Conditions of employment

• Pass Pre-employment Background Investigation
• May need to complete a Probationary Period
• Maintain a Bank Account for Direct Deposit/Electronic Transfer
• Males born after 12/31/59 must be registered with Selective Service.

Conditions of Employment

Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date. See the 'Required Documents' section for additional information.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website.

Qualifications

Experience:

For the GS-9 , you qualify for this position if you have one year of specialized experience equivalent to at least the GS-07 level in the Federal Service. For this position, specialized experience is defined as providing administrative duties essential to the operation of a central office, administrative and financial oversight, tracking and overseeing budgets including the reconcilliation of obligations and expenditures, and maintaining accountability records for funds control using automated systems.

Or Education: Master's or equivalent graduate degree or two full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related to the position.

Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

For the GS-11 , you qualify for this position if you have one year of specialized experience equivalent to at least the GS-09 level in the Federal Service. For this position, specialized experience is defined as providing administrative duties essential to the operation of a central office, administrative and financial oversight, tracking and overseeing budgets including the reconcilliation of obligations and expenditures, maintaining accountability records for funds control using automated systems; performs administrative and/or program support work, such as planning, research, analysis, writing correspondence control, communications and/or liaison.

Or Education: Ph.D. or equivalent doctoral degree or three full years of progressively higher level graduate education leading to such a degree or LL.M., if related.

Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position. Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Or Education: If there is an Education substitution please input the requirement here. If there is no Education substitution please delete this section and the one below.

Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

Additional information

• This position is not included in the bargaining unit.

Recruitment Incentive: Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period.

Note: This statement does not imply nor guarantee an incentive will be offered and paid.

Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same/similar positions within the location(s) identified in this announcement.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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The Federal Government offers a comprehensive benefits package.

Please see Benefits at for a complete description.

Flexible Spending Accounts -

Health Insurance -

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Life Insurance -

Long Term Care Insurance -

Retirement Program -