Administrative Coordinator

POSITION OVERVIEW

First Baptist Church of Glenarden (FBCG) is seeking a full-time Administrative Coordinator to support designated CBO Directors and other senior CBO staff as needed and provide secondary support to the Office of the COO . This role will work alongside the Executive Assistant to the COO to provide high-level administrative and operational support, including project coordination, document preparation, meeting and calendar management, and process improvement initiatives. The ideal candidate will be highly organized, proactive, and tech-savvy , with the ability to handle multiple priorities in a fast-paced environment.

RESPONSIBILITIES

• Administrative Support: Provide direct administrative assistance to the COO and Sr. Director of Business Operations, including managing correspondence, preparing briefings, and developing PowerPoint presentations.
• Project Coordination: Track projects, update schedules, and assist in the development of operational procedures.
• Meeting Coordination: Schedule and organize meetings (in-person and virtual), prepare agendas, distribute materials, and document meeting minutes.
• Calendar & Travel Management: Manage schedules and travel arrangements, including booking flights, accommodations, and coordinating itineraries.
• Office Operations & Supplies: Oversee central office supply inventory, coordinate vendor orders, and ensure copier maintenance and supply replenishment.
• Financial Processing: Receive and process vendor invoices, coordinate approvals, and ensure timely payments through the accounts payable process.
• Technology & Data Management: Maintain records across multiple platforms and create reports, organizational charts, and dashboards.
• Document Management: Organize and maintain paper and electronic files, ensuring confidentiality and accessibility.

• Communication & Hospitality: Answer phones, manage emails, process incoming/outgoing mail, and provide a welcoming presence at the FBCG Welcome Desk as needed.
• Expense Reconciliation: Track expenses, reconcile credit card transactions, and prepare purchase requests.

QUALIFICATIONS

• Spiritual Alignment: Must be saved, have a servant's heart, and be a member in good standing (or willing to join) at FBCG.
• Character & Professionalism: Must demonstrate Christ-like character, strong integrity, discretion, and sensitivity when handling confidential information.
• Education: High school diploma required; Associate or Bachelor's degree preferred.
• Experience:

• Minimum of five (5) years in administrative support or business operations.
• Minimum of two (2) years of customer service experience preferred.

• Technical Skills:

• Proficiencyin Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with project management tools such as Asana, Smartsheet, or Microsoft Project preferred.
• Familiarity with Visio or similar software for organizational charts and workflow diagrams preferred.
• Comfortable using virtual meeting platforms (Zoom, Microsoft Teams) for scheduling and coordination.

• Key Competencies:

• Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to work independently and as part of a team.

• Flexible, proactive, and resourceful problem-solver.

WHAT'S IN IT FOR YOU (Benefits & Perks):

FBCG and SMI offer a competitive package that includes medical, dental, vison, paid time off, 403b with employer-paid group life insurance. All benefits are based on full-time or part-time work status.

• Affordable medical, dental & vision coverage - large portion paid by employer!
• Short Term and Long-Term Disability - Paid by employer!
• Employer paid group life & AD&D insurance
• Vacation, Sick or PTO and holidays
• 403b with employer contribution
• 3-days of yearly employer-paid staff retreat
• Paid Birthday Day Off to celebrate you
• 2 weeks - Paid parental leave including adoption
• Flexible spending accounts (FSA)
• Education reimbursement
• Employee rewards program