Project Coordinator - Real Estate

TRE Group seeks a detail-oriented Project Coordinator Intern to support our design and development team with billing coordination, project administration, and operational tasks. This entry level position offers hands-on experience in real estate development operations with the potential to transition to full-time employment for strong performers.

Candidates with finance or business backgrounds are strongly preferred.

This position is required to work on-site in Los Angeles, CA.

Key Responsibilities

• Billing & Financial Coordination (40%)
• Track project billing status and coordinate with accounting team on invoice preparation.
• Follow up with clients/consultant on outstanding payments and payment schedules.
• Maintain project budget tracking spreadsheets and update financial records in Notion.
• Coordinate consultant payment approvals and track invoice submissions.
• Assist with expense reimbursements and payment documentation.
• Prepare financial status reports for project managers.
• Organize and file contracts, proposals, and financial documents
• Project Administration & Errands (35%)
• Pick up and drop off plans, documents, and checks from city offices (LADBS, Planning, etc.)
• Mail documents, checks, and packages to consultants, clients, and agencies
• Schedule appointments and coordinate with consultants, expeditors, and agents during due diligence periods
• Perform site inspections including taking photos and documenting existing conditions (power pole locations, street trees, driveways, existing unit counts, room counts, occupancy, fences, etc.)
• Track permit application statuses and follow up on outstanding items
• Coordinate document printing, binding, and submittal preparation
• Maintain project filing systems (physical and digital) in Google Drive and Notion
• Office & Meeting Support (25%)
• Attend project meetings, take notes, and organize meeting minutes
• Coordinate with external architects, consultants, and contractors regarding project documents
• Keep track of office supplies and order materials regularly to maintain office functionality
• Update project databases and task tracking systems in Notion
• Assist project managers with simple project coordination tasks
• Prepare presentation materials and organize project documentation

Required Qualifications

• Education:
• Currently pursuing or recently completed Bachelor's degree in Finance, Business Administration, Real Estate, or related field
• Strong academic record preferred
• Experience:
• Previous internship or work experience in office administration, finance, or project coordination preferred
• Experience with financial tracking, billing, or accounts receivable a plus
• Real estate development or architecture firm experience a plus
• Entry-level candidates with strong organizational skills encouraged to apply
• Technical Skills:
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) required
• Google Workspace (Sheets, Docs, Drive) experience preferredAbility to learn project management tools (Notion, Bluebeam) quickly
• Basic understanding of financial concepts and budget tracking
• Comfortable with technology and learning new software systems

Core Competencies

• Exceptional attention to detail and accuracy (critical for billing and financial coordination)
• Excellent organizational and multi-tasking skills
• Strong written and verbal communication abilities
• Professional demeanor when interacting with clients, consultants, and city officials
• Proactive problem-solver with ability to follow through on tasks
• Reliable, punctual, and accountable
• Comfortable working independently and taking initiative
• Discreet handling of confidential financial information

Other Requirements

• Reliable transportation, as travel is an essential function of the role for daily errands, site visits, and city office runs
• Ability and willingness to travel throughout the Los Angeles area to support ongoing projects and operational needs
• Full-time, on-site availability (40 hours per week) during standard business hours
• Professional, client-facing demeanor, with the ability to represent the company appropriately in interactions with clients, agencies, and external partners

Preferred Qualifications

• Familiarity with Los Angeles geography and city departments
• Experience with construction or development project administration
• Understanding of architecture or real estate terminology
• Previous experience with billing systems or invoicing

$20 - $23 an hour

Open to part-time and/ or hybrid - but min 20hr / week

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.