Administrative Assistant

Administrative Assistant

Fairfax, VA 22031

Overview

Job Shift: Day Education Level: Graduate Degree Travel Percentage: Negligible

Description

Administrative Assistant

Employee Type: Part-Time

Job Type: Hospitality/Healthcare

Experience: High school diploma/GED and 3 years of driving experience

Job Summary

The Administrative Assistant provides administrative and clerical support to ensure the efficient operation of the office. This role involves managing office tasks, coordinating schedules, handling communications, maintaining records, and supporting staff and management.

Key Responsibilities

• Answer and direct phone calls, emails, and other correspondence.
• Schedule appointments, meetings, and maintain calendars.
• Prepare, edit, and file documents, reports, and presentations.
• Organize and maintain physical and electronic filing systems.
• Order and manage office supplies and equipment.
• Greet and assist visitors in a professional manner.
• Coordinate travel arrangements and meeting logistics.
• Maintain accurate records and databases.
• Process invoices, expense reports, and other administrative paperwork.
• Support managers and team members with administrative tasks as needed.
• Ensure confidentiality of sensitive information.
• Perform other duties assigned by management.

Qualifications

Qualifications:

• High school diploma or equivalent; associate or bachelor's degree preferred.
• Proven experience as an administrative assistant, office assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office software.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to multitask and prioritize work effectively.
• High attention to detail and accuracy.
• Professional attitude and customer service skills.

Preferred Skills

• Experience with scheduling and calendar management.
• Knowledge of office procedures and recordkeeping.
• Basic bookkeeping or accounting experience.
• Ability to work independently and as part of a team.
• Problem-solving and decision-making skills.

Working Conditions

• Typically works in an office environment.
• Standard business hours, with occasional overtime as needed.
• May require prolonged periods of sitting, computer use, and telephone communication.