Administrative Assistant

Join Us at HCVTCome for the Challenge. Stay for the Experience.At HCVT, we believe every challenge presents an opportunity to positively impact our clients and people. Talented and ambitious individuals who seek limitless professional opportunities thrive at HCVT. Our team is known for its technical skill and ability to help clients address complex business issues all while investing in and supporting our people to provide a rewarding employee experience.What We Do and Who We ServeWe offer Tax, Audit, Advisory, and Business Management services to our clients, which include private and public companies, high-net-worth individuals, and family offices. We also specialize in serving clients across the following industries: Private Equity, Real Estate & Hospitality, Media & Entertainment, High-Net-Worth Individuals, Manufacturing & Distribution, Professional Services Firms, Technology, Healthcare, Nonprofit Organizations, and Affordable Housing.We Live Our Core ValuesOur values guide us in our day-to-day interactions with our clients and each other—Integrity at Our Core; Building Success Together; Passion for Excellence; and Diversity, Equity, & Inclusion. We are focused and committed to the needs of our clients and our team.Discover How Far You Can Go.Opportunities abound at HCVT. Our firm has experienced steady growth since its founding in 1991 and continues to expand its client service offerings, creating new opportunities for professionals to grow their careers. We make significant investments in training and provide interesting, diverse, and intellectually stimulating work for our teams—the kind of work that helps you develop and refine your skills to advance in the profession.Hybrid WorkHCVT currently offers a hybrid work model that allows eligible employees to work both remotely and in the office, based on business needs and team coordination. When working remotely, employees are expected to meet the same performance standards, adhere to the same policies, and maintain the same level of communication, collaboration, and responsiveness as working in the office. Please note that this arrangement is not guaranteed and subject to change at any time. We will strive to provide reasonable notice of any changes to your work location or schedule whenever possible.Your key responsibilities will include, but are not limited to, the following:Responsible for general administrative tasks such as, filing, travel & expense reports, phone supportAct as liaison for Fort Worth professionals to schedule meetings with client or outside advisor personnelResponsible for assisting with presentations, procedural documentation, operation manuals, and workflow chartsResponsible for gathering raw data from various sources and develop strategies to analyze and simplify data into reports and visualizations to communicate findings effectivelyResponsible for working with designated client business unit teams to maintain structure charts, obtain entity tax identification numbers, and prepare certain tax electionsWork with client's legal department and outside legal counsel to maintain final entity and transaction legal documentsClient onboarding and maintenance, including preparation of engagement letters, preparing billing reports, and invoicing.Maintain knowledge of Firm policies and procedures, and answer, refer or direct requests and inquiriesTo be successful, these are the skills, qualities and experience you will need:Strong work history with 3+ years of experience as an administrative assistantBackground in legal, financial or accounting industries is a plusHighly developed skills with Microsoft Office including Word, Excel, Outlook, Power Point, Visio and Adobe AcrobatProfessional demeanor and ability to interface with the partner group and client personnelHigh level of personal integrity and professional ethicsStrong communication skills both written and verbal; ability to communicate directly with client personnel, internal teams and external advisorsAble to work effectively in a dynamic work environmentExceptional organizational skills and attention to detailAbility to prioritize and manage multiple projects, work quickly and efficiently under pressureForward-thinking with the ability to take initiative and to stay a step aheadDemonstrated ability to approach challenges with flexibility and a can-do attitudeYou Matter - HCVT provides a variety of benefits and perks that help sustain a healthy and thriving work environment.Visit the Benefits section to learn more