Bookkeeper (MS)

Classified - Position - Clerical - School-Based Job Number 3700270598 Start Date Open Date 05/26/2026 Closing Date 06/30/2026 GENERAL RESPONSIBILITIES The position is responsible for financial accounting and specialized clerical work, including the presentation of the financial position of a middle school and Green Run Collegiate, through clerical maintenance, processing of records and documents, and the appropriate training of staff. ESSENTIAL TASKS (These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.) Work directly with principal to develop budget for fiscal year and provide teachers and the principal with monthly reports. Provide principal with clerical assistance when needed. Audit all club and campus activity accounts, and other related accounts when needed. Maintain appropriate contact with school personnel, parents, students and vendors. Prepare appropriate records for annual School Board audit. Record receipts and disbursements on computer accounting program as well as tracking in Excel. Prepare monthly bank reconciliation and financial statement reports and reconcile monthly draw report. Prepare and transport daily deposit to the bank. Maintain and keep up-to-date information for outstanding obligations and report this to the City Treasurer's Office. Monitor staff in financial procedures as needed. Receive all school materials and distribute them to the appropriate location. Handle any discrepancies or return with vendors. Oversee field trip planning, process contract, receive monies and disburse checks. Maintain records of all field trips. Prepare Fiscal Notes for Office of Business Services and maintain contract logs. Maintain current W-9 information and report this list yearly to Business Services. Check each student withdrawal for lost or damaged books or any outstanding obligations and sign each withdrawal. Maintain Unclaimed Property report for Office of Business Services. Maintain long distance and fax logs and track calls on monthly report. Work in main office during the summer when the Office Manager is out of the office or on leave. Perform related work as required. Middle School Only Attend monthly Principal Advisory Council and Curriculum Leaders meetings and provide up to date budget information and reports. Oversee the school bookstore-maintaining inventory of physical education uniforms, goggles, calculators, and school supplies. Green Run Collegiate Only Work directly with principal and governing board to develop budget for fiscal year and maintain spreadsheets. Create invoices for the foundation board for reimbursement. Prepare packets for governing and foundation board monthly meetings. KNOWLEDGE, SKILLS AND ABILITIES Advanced knowledge of accounting procedures and budget analysis; ability to create computer spreadsheets and reports; knowledge of bookkeeping terminology, methods, procedures and equipment; thorough knowledge of standard office procedures, practices and equipment; general knowledge of accounting principles and related data processing equipment; ability to understand and follow oral and written directions; ability to establish and follow detailed work procedures; ability to post accounts and to perform mathematical computations with speed and accuracy; skill in using a variety of office machines and computer equipment and some typing ability; ability to establish and maintain effective working relationships with associates. EDUCATION AND EXPERIENCE Required: High school diploma or GED required, with experience using computer spreadsheets and performing bookkeeping and clerical duties. PHYSICAL REQUIREMENTS Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public using the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Frequent sitting, walking, bending, grasping, fingering, repetitive motion, and reaching. Occasional standing, stooping, and driving. Ability to lift up to 20 pounds frequently and up to 50 pounds rarely. Requires timely and regular adherence to established work schedules. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. SPECIAL REQUIREMENTS Possession of a valid driver's license Regular and reliable attendance is an essential function of this position. Virginia Beach City Public Schools does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation/gender identity, pregnancy, childbirth or related medical condition, disability, marital status, age, genetic information or veteran status in its programs and activities. (Reference: School Board Policies 2-33,4-4,4-6) #J-18808-Ljbffr Three Oaks Elementary School