Student Administrative Support Assistant II Executive Support

University Student Union California State University, Northridge Student Assistant Employee Job Description

Under the direct supervision of the Executive Administrative Analyst, the Student Administrative Support Assistant II Executive Support is responsible for handling a wide variety of routine and complex projects, administrative assignments, and general office tasks requiring organization, skill, judgment, and decision-making for the Department of Administration of the University Student Union (USU).

Job Duties

• Assists the Executive Administrative Analyst and Executive Management Team with special projects as assigned
• Drafts emails, memos, and other written correspondence on behalf of the Executive Administrative Analyst
• Assists with the preparation of various reports, presentations, and documents
• Maintains the Administration department files
• Generates multimedia presentations
• Researches and gathers information and graphics about various topics, including but not limited to organizations, articles, universities, archives, etc.
• Inputs and manages data and projects using various web-based platforms and Microsoft Office applications
• Assists with Intranet posting and design support
• Provides on-campus deliveries and pick-ups
• Performs general office duties, including but not limited to greeting visitors, answering phones, developing and maintaining office systems, tracking information and data, typing correspondence, photocopying, scanning, faxing, filing, and other related tasks
• Performs other related duties as assigned

Qualifications

Education: Must be a currently enrolled CSUN student

Experience: Previous related experience and/or specialized education required

Other: Valid Driver's License and auto insurance preferred but not required

Knowledge, Skills, and Abilities

Ability to be detail-oriented, self-motivated, and possess strong initiative

Excellent customer service skills

Ability to communicate effectively in writing, including composition, grammar, spelling, and punctuation

Ability to verbally communicate effectively, including the ability to share relevant information, ask questions, listen well, and respond appropriately

Established computer skills e.g., Word, Excel, PowerPoint, Internet, etc.

Ability to independently manage multiple tasks simultaneously and adhere to deadlines without immediate supervision

Ability to maintain records and information in a confidential manner

Ability to perform basic mathematical computations including addition, subtraction, multiplication, division, and calculating percentages

Ability to maintain a neat appearance and courteous disposition

Ability to work and contribute to an inclusive, diverse working and learning environment

In conjunction with this position, the Student Administrative Support Assistant II - Executive Support will have the opportunity to learn, develop, and acquire the following transferable skills:

Administrative: Attention to Detail: Thoroughness in accomplishing a task through monitoring and checking work efficiently.

Clerical: Relating to work in an office, especially routine documentation and administrative tasks such as filing, data entry, appointment scheduling, etc.

Analytical: Critical Thinking: The ability to think rationally and thoughtfully through a problem or project and determine the best steps needed.

Interpersonal: Communication: The ability to effectively give and receive information.

Leadership: Accountability: Accepts full responsibility for oneself and displays a strong commitment to departmental and organizational success.

Strategic Planning: Planning & Organizing: Organizes and prioritizes tasks to be performed and completed by a deadline in order to achieve the most efficient use of time.

Supervision: Supervision provided by the Executive Administrative Analyst

Typical Working Conditions: Work is primarily performed in a temperature-controlled office environment. Daily contact with members of the campus community, including students, faculty, staff, administrators and guests, is required. In addition to regularly assigned work schedule Monday-Friday, must possess an ability and willingness to work some weekends, academic interim, and break periods as needed; must be flexible, adaptable, and readily able to adjust to changes in work environment.

Application Procedure: Apply online at

Applications from CSUN students including first time, transfer, international, work study, LGBTQ+, and Veterans are welcome and encouraged.

Applicants for this position who submit a cover letter and resume in addition to the application will receive priority consideration.

The University Student Union at California State University, Northridge is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Human Resources.