Marketing Coordinator

Marketing Coordinator

Full-Time Exempt

Irvine, CA, US

Salary: $70,000 - $90,000 Annually

Location: Irvine, CA

Type: Full-Time In Person

Department: Marketing

Role Overview

We are seeking a Marketing Coordinator to support the Director of Marketing in executing marketing initiatives and managing day-to-day marketing operations. This hands-on role coordinates proposal production, maintains marketing databases and content libraries, manages award submissions, and supports business development efforts. You will work closely with architects, project managers, and leadership to gather content and produce high-quality deliverables that showcase the firm's work.

Key Responsibilities

Proposals & Business Development

• Coordinate and produce RFP/RFQ responses, qualifications packages, and proposals
• Gather project information, team resumes, and imagery from internal stakeholders
• Track pursuit opportunities and manage proposal deadlines and schedules
• Support interview preparation including presentation materials and leave-behinds

Content & Database Management

• Maintain and update CRM database with project and contact information
• Manage project data, photography, and marketing content libraries
• Write and update project descriptions, team resumes, and boilerplate content
• Coordinate professional photography for completed projects

Awards & Communications

• Research, prepare, and submit award entries for industry recognition programs
• Support social media content creation, scheduling, and monitoring
• Assist with website updates, email campaigns, and digital marketing efforts
• Coordinate logistics for conferences, trade shows, and firm events

Qualifications

Required

• Bachelor's degree in Marketing, Communications, or related field
• 2-4 years of marketing experience, preferably in professional services
• Familiarity with proposal management and SF330 submissions
• Proficiency in Adobe InDesign, Photoshop, and Microsoft Office Suite
• Excellent writing, editing, and proofreading skills
• Strong organizational skills with ability to manage multiple deadlines

Preferred

• Experience in the A/E/C industry or professional services firm
• Experience with CRM systems (Deltek Vantagepoint and HubSpot preferred)

What This Role Offers

• Hands-on role with exposure to all aspects of A/E/C marketing
• Direct collaboration with architects and firm leadership
• Opportunity to grow within the marketing function of an award-winning firm

Equal Opportunity Employer

MVE + Partners is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. MVE does not discriminate in employment opportunities or practices on the basis of: race, color, religion, gender, national origin, age, sexual orientation, gender identity, ability, veteran status or any other characteristic protected by country, regional or local law.