Legal Billing Specialist

Description:

Shortlisting Criteria - PMOUNTJP00001172 Legal Billing Specialist


Begin Shortlisting on Immediately, Shortlist #20 of candidates for first round


Resume Format - Please add Sales Pitch to top of Resume, our explanation of why the candidate is qualified for the position.

Location/TimeZone (On-site): 330 Commerce Street Nashville, TN 37201, onsite full time


Hours: 7am to 4pm or 8am to 5pm


Max All-Inclusive Hourly Bill Rate: 56.55/hr


Max Vendor/Supplier Bill Rate: 55.44/hr


Possible Extension: tbd

Is specific industry experience required?


NA

Is this for a specific project? If so - please provide detail here on what this role will be working on.


What are the main 3-5 responsibilities of this resource?


They will be reviewing invoicing for Legal, approving invoices, reporting adhoc requests, they will help with vendor onboarding as needed, will communicate with outside counsel as needed. Will be working with Excel with filtering, pivot tables, etc. Prior experience with a law firm is very helpful, however we will consider candidates without that if they have the required billing and MS Office experience.


What are the TOP Critical Skills or Must Haves skills a candidate should have on their resume in order to be considered?

• 5+ years in legal billing or relevant e-billing experience

• Understanding of end-to-end invoice lifecycle (work in progress, invoicing, accounts payable, accounts receivable)

• Experience with SAP or Oracle, ERP Production
• Advanced skills in Microsoft Office suite, especially Excel and Outlook
• Previous experience in a law firm or professional services organization, supporting a multi-office environment
• Excellent communication skills
• Superior ability to multitask and prioritize workload
• Self-motivator with a positive, professional disposition, including under pressure
• Ability to operate in a fast-paced business environment, demonstrated willingness to learn new skills

Job Description:


Job Title - Legal Billing Specialist

Job Summary


The Corporate Law Department of Paramount Global is seeking a detail-oriented, organized, and proactive Legal Billing Specialist to join its Legal & Finance Operations team. The Legal Billing Specialist will handle varied responsibilities relating to management of outside counsel (law firms) and other vendors. Key responsibilities will include managing the processing, auditing, and reviewing of outside counsel invoices; researching and troubleshooting issues with law firms; supporting vendor setup processes; training internal and external end users; maintaining work-in-progress records; and monitoring and enforcing time entry deadlines. The Billing Specialist must have strong analytical and problem-solving skills, good judgment, excellent decision-making skills, be detail oriented, and possess the ability to work in a fast-paced environment. The ideal candidate will be willing and able to quickly and continuously learn, have a high comfort level with Microsoft Excel and Outlook, recognize the urgency and confidentiality concerns of the team and department, and have excellent customer service skills


Key Responsibilities

• Electronically review and route large volume of invoices for approval in accordance with Paramount Global Law Department billing guidelines

• Approve, adjust, or reject invoices according to guidelines, and provide guidance to attorneys with inquiries regarding outstanding invoices

• Manage portfolio to minimize invoice aging by reviewing/reconciling aging reports monthly
• Liaise with outside counsel firms, in-house attorneys, and intercompany AP departments to ensure payments have been released timely

• Communicate with outside counsel in a collaborative style to manage non-compliance with billing guidelines

• Collect monthly accruals from outside counsel and follow-up with non-compliant firms
• Research, identify, and investigate open and unresolved items within SAP
• Assist with processing items outside of billing system; coordinate manual invoice entry in SAP for payment
• Summarize outcomes, present information, and propose ideas to senior management to identify areas of process improvements and/or increased efficiency
• Provide and participate in cross-training within the team as requested
• Contribute on special projects, as defined by Legal Billing Manager or Legal Operations Director, which may include preparing ad-hoc reports, system data clean-up, and process updates/changes
• Collaborate with billing system vendor and PTP Vendor Setup Global Business department for law firm onboarding
• Aggregate and manipulate data in Excel to gather outside costs and to assist in billing processes
• Actively participate in team meetings to identify issues, bring clarity to potential issues, and contribute to the team's duties and continual process improvement
• Additional billing and finance related responsibilities as capacity and workload allow

Preferred Qualifications:

• 5+ years in legal billing or relevant e-billing experience

• Understanding of end-to-end invoice lifecycle (work in progress, invoicing, accounts payable, accounts receivable)

• Experience with SAP or Oracle, ERP Production
• Advanced skills in Microsoft Office suite, especially Excel and Outlook
• Previous experience in a law firm or professional services organization, supporting a multi-office environment
• Excellent communication skills
• Superior ability to multitask and prioritize workload
• Self-motivator with a positive, professional disposition, including under pressure
• Ability to operate in a fast-paced business environment, demonstrated willingness to learn new skills

Enable Skills-Based Hiring No Will this non-staff worker have direct contact with minors?
Additional Details

• Will this non-staff worker have direct contact with minors? : No
• if resource type is pre-identified, provide candidate's name, contact details and hourly pay rate : ***Please attach a copy of the workers resume in attachments section below***Worker First Name:...Worker Last Name:Worker Email:Worker Phone Number:Worker Home State:Current Work Site Address:Full-time or Part-time position:If part time- how many hours per week is the worker scheduled to work?Is the worker a current/previous Cast and Crew PBE, contractor within the last 90 days or currently working with a 3rd party vendor? If so, please provide additional information as to where the individual worked or is working:If prior employee, please provide the employee ID (VIN #) here:If prior employee, have you verified with HR worker is able to return as a non-staff worker?Pay Rate:Travel Required Y/N?If traveling for business, what percentage of the time will be worker be traveling?If traveling, will the worker be traveling to more than one location in a day?If traveling, will the worker business travel be domestic or international?