Facilities Manager

Overview The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non‑governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions of people worldwide. Role Summary The Facilities Manager will oversee the daily operations, maintenance, and strategic management of IRC’s New York Headquarters. This role is responsible for ensuring a safe, efficient, and well‑maintained workplace while managing vendors, budgets, and cross‑functional partnerships. Key Responsibilities Operations & Maintenance: Oversee daily operations, maintenance, and upkeep of the New York headquarters office. Coordinate and schedule routine maintenance, inspections, and repairs with vendors and service providers. Monitor and manage preventive and corrective maintenance programs. Conduct regular building inspections and lead site incident investigations. Support space planning, office moves, and workplace improvement initiatives. Ensure compliance with company policies, safety regulations, and building requirements. Support business continuity planning and emergency response activities. Manage the safety and security system for the headquarters and serve as security focal point. Provide facilities support and guidance for U.S. field offices. Vendor & Contract Management: Manage facility vendors, contractors, and service providers to ensure quality, compliance, and accountability. Oversee procurement, purchase order issuance, invoice validation, and performance supervision. Support bidding processes for maintenance services and facility projects. Monitor service levels and key performance indicators (KPIs) against contractual commitments. Financial Management: Manage facilities‑related budgets and monitor expenditures. Review, process, and reconcile invoices, purchase orders, and vendor payments. Coordinate rent payments from sublessor and partner organizations. Track operating expenses and identify cost‑saving opportunities. Partner with Finance to ensure accurate accounting and timely month‑end close activities. Prepare and oversee monthly, quarterly, and annual reporting for internal stakeholders. Workplace & Stakeholder Experience: Serve as the primary point of contact for all facility‑related issues and coordinate timely resolutions. Coordinate with internal departments to support business operations and evolving workplace needs. Oversee sublease and partner space sharing program. Serve as main point of contact for subtenant and partners. Liaise with building management for subtenant requests. Assist with event preparation and support for in‑office programming and special events. Manage inventory of supplies, badges, and assets; ensure common areas are stocked and well‑maintained. Qualifications 5+ years of facilities or property management experience in a nonprofit, corporate, third‑party, or consulting environment. Demonstrated leadership skills with experience managing or directing teams and vendors. Strong financial acumen, including budget development, expense tracking, and invoice reconciliation. Excellent interpersonal and communication skills; ability to partner effectively across functions and seniority levels. Proficiency in MS Office Suite, Outlook, SharePoint, and Box. Ability to respond to facility emergencies and manage multiple priorities in a fast‑paced environment. Preferred Qualifications Bachelor’s degree in Facilities Management, Business Administration, or a related field (or equivalent work experience). Experience managing facilities for a corporate headquarters or multi‑site portfolio. Familiarity with safety regulations, building codes, and compliance requirements in New York. CFM, FMP, or equivalent professional certification. Working Environment Full‑time in‑office position. May require occasional lifting, standing, and movement throughout the day. Compensation Pay Range: $78,510 – $97,095 per year (US-based candidates). Ranges are based on market, job type, internal equity, and budget; offers calibrated by location and candidate experience. Benefits 10 sick days. 10 U.S. holidays. 20–25 paid time off days depending on role and tenure. Medical insurance starting at $163 per month. Dental insurance starting at $6.50 per month. Vision insurance starting at $5 per month. FSA for healthcare and commuter costs. 403(b) retirement savings plan with immediate vesting and matching. Disability and life insurance. Employee Assistance Program for staff and families. Professional Standards All IRC workers must adhere to IRC Way – core values Integrity, Service, Equality, and Accountability. Policies include Safeguarding, Conflict of Interest, Fiscal Integrity, Reporting Wrongdoing, and Protection from Retaliation. IRC is committed to creating a safe environment and taking corrective measures when harm occurs. Equal Opportunity Employer IRC is an Equal Opportunity Employer. IRC considers all applicants on merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law. #J-18808-Ljbffr