Procurement Operations Specialist

Title: Procure – to – Pay Operations Specialist Pay: $59-69 Duration: 6 months – could extend based on performance Position Overview We’re seeking a Procurement Operations Sr Specialist to support day-to-day execution and absorb operational workload, enabling the Manager to focus on transformation, controls, and system-level improvements. This role owns the upstream execution engine of P2P — ensuring intake requests convert into clean, accurate purchase orders, exceptions are resolved quickly, and downstream AP and Accounting partners are not blocked by procurement issues. It is a hands‑on IC role designed to reduce noise, stabilize throughput, and keep purchasing moving predictably at scale. This is not a sourcing role, not a contract negotiation role, and not a transformation‑design role. Success is measured by clean execution, reduced exceptions, and fewer downstream escalations. Key Responsibilities Procurement Intake & PO Execution Own day-to-day procurement execution from request intake through PO issuance. Validate intake requests for completeness, accuracy, and correct routing before PO creation. Create, update, and release POs with accurate entity, cost center, GL, dates, pricing, and payment terms. Ensure alignment between intake, contracts, and POs to prevent downstream invoice issues. Flagged PO & After‑the‑Fact Cleanup Own resolution of POs flagged after creation due to missing data, mismatches, incorrect coding, timing changes, or approval gaps. Investigate root causes of flags (scope changes, pricing updates, delivery timing changes, system errors). Process PO change orders, cancellations, and clean‑ups to unblock invoicing and payment. Proactively clear aged or stuck POs that risk blocking AP or close. Escalate systemic or high‑risk issues with clear context and recommended next steps. Cross‑Functional Coordination Partner with Sourcing, Legal, Security/TPRM, AP, and Accounting to resolve executional blockers. Work directly with business requesters and suppliers to correct issues and reinforce standard procurement pathways. Act as a steady execution point so issues are resolved without leadership intervention. Downstream Enablement & Close Support Ensure PO data accurately reflects delivery expectations, timing, and commercial terms needed for accruals. Respond to AP and Accounting inquiries related to PO accuracy, timing, and changes. Support after‑the‑fact cleanup needed to explain spend, timing, or variances at close. Process Discipline & Continuous Improvement Follow established procurement policies, SOPs, and intake pathways. Identify recurring breakdowns or exception patterns and surface them to the PTP Lead. Support stabilization and clean‑up efforts as tooling and workflows evolve. Qualifications 4–6+ years of procurement operations or P2P execution experience. Strong understanding of intake PO invoice workflows and how upstream errors create downstream friction. Hands‑on experience creating and maintaining POs in ERP environments (Zip, Oracle Fusion, Coupa, SAP, etc.). Comfortable resolving complex operational issues independently. Detail‑oriented operator with strong judgment and urgency. Preferred Qualifications Familiarity with Zip, Oracle, Ironclad, or similar procurement systems. Experience working alongside BPO or shared‑services execution teams. Exposure to audit‑ready or control‑focused environments. #J-18808-Ljbffr Swoon