Accounting Specialist

Accounting Specialist Job Details Job Location: SACRAMENTO, CA 95827 Position Type: Full Time Job Shift: Monday - Friday (8:30am - 5:00pm) Salary Range: $26.00 - $32.00 Hourly Education Level: High School or GED Job Category: Finance Description Job Summary The Accounting Specialist supports the day-to-day financial operations of the company. This role is responsible for processing transactions, maintaining accurate financial records, and assisting with reporting and compliance. The ideal candidate is detail-oriented, organized, and comfortable working with deadlines. Essential Functions Process, review, and code invoices, ensuring proper approval and accurate entry into the accounting system Prepare and issue vendor payments (check, ACH, wire) in a timely manner Generate customer invoices, post payments, and maintain accurate account records Monitor outstanding balances and follow up on past-due accounts to support collections’ efforts Perform monthly reconciliations for bank accounts, credit cards, and assigned general ledger accounts Prepare and post journal entries, including accruals, adjustments, and reclasses Investigate and resolve discrepancies, ensuring accuracy and completeness of financial data Support month-end and year-end close processes by completing assigned tasks within deadlines Assist in preparing financial reports, schedules, and supporting documentation Ensure all transactions are recorded in the correct accounting period and in alignment with company policy Assist with payroll review and reconciliation, including wages, taxes, and benefit deductions Coordinate with HR and payroll providers to resolve discrepancies and ensure accurate processing Maintain organized, accurate, and audit-ready financial records and documentation Ensure compliance with company policies, internal controls, and basic accounting standards Assist with internal and external audits by gathering and providing requested documentation Serve as a point of contact for vendors, employees, and internal departments regarding financial matters Respond to inquiries and resolve issues in a timely and professional manner Utilize accounting and payroll systems efficiently (e.g., Paycom, QuickBooks) Identify and recommend process improvements to increase efficiency and accuracy Assist with system updates, data clean-up, and standardization of processes Manage multiple priorities and meet deadlines in a fast-paced environment Handle sensitive and confidential financial information with discretion Other Duties and Responsibilities Participate in proactive team efforts to achieve a positive, supportive workplace culture that encourages teamwork, accountability, and professional growth. Provides strong leadership, setting clear expectations and modeling professional standards. Communicates clearly and effectively with staff, clients, families, community partners, and regulatory agencies. Perform other duties as assigned Competency Strong understanding of basic accounting principles (AP/AR, debits/credits). May support multiple departments or locations. Strong written and verbal communication skills; ability to interact with clients, staff, regulators, and community partners. Proficient ability to read and interpret simple instructions and diagrams. Excellent problem-solving skills with the ability to think outside of the box to resolve problems. Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism and diplomacy. Excellent organizational skills and attention to detail. Proficient with Microsoft Suite or related software. Supervisory Responsibility This position has no supervisory responsibilities. Work Environment Primarily indoor environment with occasional outdoor work performed in a residential or outpatient treatment setting. May be exposed to individuals experiencing emotional distress or behavioral challenges. May work in close proximity to staff and clients. Noise level is typically moderate. Physical Demands Frequent standing, walking, bending, and reaching throughout the day. Must be able to lift, carry, and move objects up to 25 pounds regularly, and occasionally up to 40 pounds. Must have adequate visual acuity to read labels, and written instructions, and sufficient hearing to communicate effectively in a treatment environment. Travel Required Occasional travel between facilities, external trainings or meeting; must be able to drive or otherwise travel between locations during regular work hours. Required education and experience High school diploma or GED 2+ years of accounting, bookkeeping, or finance experience preferred Experience with accounting software (e.g., Paycom, QuickBooks, etc.) Preferred education and experience Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience) Experience in healthcare, behavioral health, or multi-site operations Work authorization/security clearance requirements: Must possess and maintain a valid California Driver’s License with a clean driving record. PM21 Compensation details: 26-32 Hourly Wage PI4c9ea1e50cd9-37528-40195229 #J-18808-Ljbffr