Accounting Specialist

Job SummaryThe Accounting Specialist supports the day-to-day financial operations of the company. This role is responsible for processing transactions, maintaining accurate financial records, and assisting with reporting and compliance. The ideal candidate is detail-oriented, organized, and comfortable working with deadlines.Essential FunctionsProcess, review, and code invoices, ensuring proper approval and accurate entry into the accounting systemPrepare and issue vendor payments (check, ACH, wire) in a timely mannerGenerate customer invoices, post payments, and maintain accurate account recordsMonitor outstanding balances and follow up on past-due accounts to support collections’ effortsPerform monthly reconciliations for bank accounts, credit cards, and assigned general ledger accountsPrepare and post journal entries, including accruals, adjustments, and reclassesInvestigate and resolve discrepancies, ensuring accuracy and completeness of financial dataSupport month-end and year-end close processes by completing assigned tasks within deadlinesAssist in preparing financial reports, schedules, and supporting documentationEnsure all transactions are recorded in the correct accounting period and in alignment with company policyAssist with payroll review and reconciliation, including wages, taxes, and benefit deductionsCoordinate with HR and payroll providers to resolve discrepancies and ensure accurate processingMaintain organized, accurate, and audit-ready financial records and documentationEnsure compliance with company policies, internal controls, and basic accounting standardsAssist with internal and external audits by gathering and providing requested documentationServe as a point of contact for vendors, employees, and internal departments regarding financial mattersRespond to inquiries and resolve issues in a timely and professional mannerUtilize accounting and payroll systems efficiently (e.g., Paycom, QuickBooks)Identify and recommend process improvements to increase efficiency and accuracyAssist with system updates, data clean-up, and standardization of processesManage multiple priorities and meet deadlines in a fast-paced environmentHandle sensitive and confidential financial information with discretionOther Duties and ResponsibilitiesParticipate in proactive team efforts to achieve a positive, supportive workplace culture that encourages teamwork, accountability, and professional growth.Provides strong leadership, setting clear expectations and modeling professional standards.Communicates clearly and effectively with staff, clients, families, community partners, and regulatory agencies.Perform other duties as assignedCompetencyStrong understanding of basic accounting principles (AP/AR, debits/credits).May support multiple departments or locations.Strong written and verbal communication skills; ability to interact with clients, staff, regulators, and community partners.Proficient ability to read and interpret simple instructions and diagrams.Excellent problem-solving skills with the ability to think outside of the box to resolve problems.Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism and diplomacy.Excellent organizational skills and attention to detail.Proficient with Microsoft Suite or related software.Supervisory ResponsibilityThis position has no supervisory responsibilities.Work EnvironmentPrimarily indoor environment with occasional outdoor work performed in a residential or outpatient treatment setting.May be exposed to individuals experiencing emotional distress or behavioral challenges.May work in close proximity to staff and clients.Noise level is typically moderate.Physical DemandsFrequent standing, walking, bending, and reaching throughout the day.Must be able to lift, carry, and move objects up to 25 pounds regularly, and occasionally up to 40 pounds.Must have adequate visual acuity to read labels, and written instructions, and sufficient hearing to communicate effectively in a treatment environment.Travel RequiredOccasional travel between facilities, external trainings or meeting; must be able to drive or otherwise travel between locations during regular work hours.Required education and experienceHigh school diploma or GED2+ years of accounting, bookkeeping, or finance experience preferredExperience with accounting software (e.g., Paycom, QuickBooks, etc.)Preferred education and experienceAssociate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)Experience in healthcare, behavioral health, or multi-site operationsWork authorization/security clearance requirements:Must possess and maintain a valid California Driver’s License with a clean driving record.PM21 #J-18808-Ljbffr