Print Production Coordinator

Print Production Coordinator

JCDecaux is the #1 outdoor advertising company in the world, dedicated to giving brands unique voices and providing messaging platforms through the highest quality out-of-home solutions and first-class services. Joining JCDecaux means choosing the number one outdoor advertising company worldwide and seeing new horizons in a team recognized for its momentum, creativity, and sense of innovation. We are dedicated to creating a motivated and diverse workforce. If you're looking to gain experience in advertising and work in a fast and fun culture, apply now!

The Role: JCDecaux is currently seeking a detail-oriented, highly organized Print Production Coordinator to manage end-to-end production workflows, vendor communications, and contract administration across our Street Furniture and Airport advertising divisions. This role serves as a vital bridge between sales, operations, and external vendors, ensuring seamless traffic management, accurate tracking, and strict adherence to sustainability mandates. This is a full-time position based in our NYC office and will operate in a hybrid work model.

Key Responsibilities:

• Manage all estimates, contracts, and service agreement generation across internal and partner platforms.
• Review and check client print files, providing technical feedback and revisions requirements when necessary.
• Act as the primary liaison for vendor communications, trafficking artwork between internal teams and external suppliers.
• Maintain real-time tracking logs in Monday.com and provide clear ETAs and information to operations and sales teams.
• Manage end-to-end execution of specialized orders, including mall directory jobs, Beverly Center campaigns.
• Assist in collecting and managing information for innovate and special projects.
• Maintain the master airport log in Monday.com; updating campaign statuses and monitoring automated shipment reports.
• Manage document archiving, ensuring all Client Approval Forms (CAFs) and vendor PDF proofs are properly stored for reference and airport approval.
• Coordinate logistics with site-specific installation teams.
• Route airport filler jobs, notify operations, and manage site installation contracts.
• Assist Production Director in pricing requests and inputting updated pricing into master sheet yearly.
• Add install project management fees to media contracts and traffic invoices for payment.
• Compile and manage quarterly environmental and recyclability data logs.
• Monitor weekly posting rounds to assist local operations teams in reducing recycling issues.

Qualifications & Requirements:

• Bachelor's degree or equivalent relevant experience
• 1–2 years of experience in a coordinator, administrative, production, or operations role preferred
• Strong organizational and time-management skills
• Excellent attention to detail and accuracy
• Strong written and verbal communication skills
• Proficiency in Microsoft Office, particularly Excel and Outlook
• Comfortable learning new systems, software, and processes
• Ability to manage multiple projects and competing deadlines
• Ability to work collaboratively across teams and with external vendors
• Strong problem-solving and follow-through skills

Benefits: At JCDecaux, we value our employees as whole individuals and offer various benefits to support them. Some of our benefits include:

• Medical / Dental / Vision
• HSA / FSA
• Financial Health Support
• Pet Insurance
• Commuter Benefits
• Wellness Incentives
• Employer Assistance Program

Base Salary Range: $60,000 – $65,000 Disclosed as required by the New York City Pay Transparency Law (11-1-2022) JCDecaux North America is an Equal Opportunity Employer. We value individuality and create an inclusive culture where variety is positively encouraged, and all employees are genuinely appreciated for what makes them unique. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.