Senior Specialist, Human Resources Operations

Senior Specialist, Human Resources Operations

The senior specialist human resources (HR) operations, under the supervision of the Manager III, Compensation and Benefits, is responsible for developing and coordinating benefits and total rewards packages for staff members to ensure they are maximized and provide a comprehensive support system.

Essential Functions and Responsibilities

Compensation Duties

1. Processes and manages teachers' payroll monthly under the supervision of the manager, ensuring compliance with all payroll steps
2. Supports in the preparation and processing of semi-monthly and monthly payroll as needed
3. Maintains an up-to-date payroll manual
4. Maintains and prepares accurate budgets for personnel operations
5. Serves as a resource for payroll and HR staff regarding benefits and HR policies/regulations
6. Keeps management informed of potential issues and recommends solutions as appropriate
7. Ensures accurate tracking of teacher salaries and compensation
8. Supports with human resources projects, including but not limited to payroll, benefits, compensation studies, timekeeping, strategic planning, staff training school policies, health and safety, and compliance

Benefit Duties

1. Supports with the administration of all health and welfare plans, manages operations of open enrollment, and monitors enrollment and qualifying events
2. Analyzes benefits data and trends, prepares reports for management on the utilization, costs, and effectiveness of benefits programs, and uses this information to make recommendations for improvements
3. Prepares and submits required reports to regulatory agencies, ensures accurate and timely filing of documents related to benefits compliance
4. Provides information and tracks employee sick and vacation days in the HRIS
5. Reviews monthly billings from insurance providers for accuracy and advances for payment, resolves discrepancies with the Benefits Administrator, payroll, and the school
6. Coordinates and assists with the ACA benefits reporting requirements
7. Directs preparation and distribution of written and verbal information to inform employees of benefits, compensation, and personnel policies

Compliance Duties

1. Stays up-to-date on HR laws and regulations and ensures compliance with all applicable laws
2. Ensures compliance with federal, state, local, industry, and school policy, standards, specifications, and best practices
3. Works with the human resources department to keep human resources manuals, policies, and trainings current and updated

School Staffing Plan and Position Management

1. Assists in the preparation and maintenance of the schools' staffing plan
2. Ensures the schools' HRIS is kept current and reflects staffing plans as approved by the superintendent and board of directors
3. Facilitates the personnel action form (PAF) process on requests for position changes
4. Prepares staffing plan for interim budget reports
5. Submits and monitors personnel requisitions to the board

Other Duties

1. Responds to non-urgent communication within 24 school hours and urgent communication within two school hours
2. Resolves escalated employee, parent, and student issues in alignment with core values and ensuring compliance with the school's Uniform Complaint Policy; the school's Uniform Technology Policy; and the provisions of California Penal Code Section 11166 (Child Abuse and Neglect Reporting Act)
3. Performs other duties as assigned

Qualifications Guide

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Experience & Education:

1. Bachelor's degree or HR-related experience may be substituted for the required education on a year-for-year basis (eg. substitute four years of experience for a bachelor's degree)
2. Human Resources Certification Institute (HRCI) or Society for Human Resources Management (SHRM) HR professional certification preferred

Other Qualifications:

1. State and federal fingerprint clearance (LiveScan) to work with students (Ed. Code 44237). No prospective employee can report to work without this clearance being received and Human Resources notifying the immediate supervisor of this clearance.
2. Proof of a clear TB Tine test or signed Certificate of Completion dated within the last 60 days (Ed. Code 49406) upon employment and thereafter updated every four years

Knowledge:

1. Computer and technology literacy:
• Operate office equipment including a calculator, copier, fax machine, computer, and assigned software.
• Knowledge and experience using Google documents, Google spreadsheets, and other online collaboration tools to send and receive information
• Methods of collecting and organizing data and information
• Basic database skills
2. Knowledge of applicable laws, codes, regulations, policies, and procedures
3. Basic arithmetic calculations with speed and accuracy
4. Willingness to research and become knowledgeable

Skills:

1. Well developed, clear communication and interpersonal skills that maintain a respectful, professional, and courteous manner
2. Conflict resolution skills
3. Strong organizational skills
4. Consistently make good decisions even when under pressure
5. Ability to prioritize tasks and direct a team
6. Sound management skills; evaluate and enhance practices that promote a strong team commitment to supporting the functionality of the department and operations of the school
7. Effectively coaching, mentoring, and motivating respective staff

Abilities:

1. Embraces Sage Oak's core values
2. Maintains integrity at all times
3. Works independently with little direction
4. Maintains developed, clear communication and interpersonal skills that maintain a respectful, professional, and courteous manner
5. Maintains flexible and adaptable mindset
6. Demonstrates sensitivity to individual differences and cultural backgrounds
7. Maintains confidentiality of sensitive and privileged information
8. Follows established procedures and meets all established deadlines
9. Allocates time and resources effectively
10. Understand complex, multi-step written and oral instructions

Physical Demands:

1. Hears and speaks to exchange information
2. Dexterity of hands and fingers
3. Sees to read a variety of materials
4. Bends at the waist, kneel or crouch
5. Sits or stands for extended periods of time
6. Lifts objects up to 50 pounds with or without assistance

Work Environment:

1. Noise level is generally moderate
2. Meetings conducted in public and office settings
3. Indoor and outdoor in varying temperature
4. Employee must have available transportation and be able to travel up to 100 miles in a day

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their supervisor.

Equal Opportunity:

Employer is an equal opportunity employer. Recruitment, hiring, and promotion of individuals in all job classifications will be conducted without regard to actual or perceived race (including traits historically associated with race, such as hair texture and hairstyle, including but not limited to braids, locks, and twists), color, creed, actual or perceived gender (including gender identity and gender expression), religion (all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), marital status, registered domestic partner status, status as a victim of domestic violence, assault or stalking, age (40 and over), ethnicity, national origin or ancestry (including language use restrictions), citizenship, physical, intellectual or mental disability (including HIV and AIDS), reproductive health decision-making, medical condition (including cancer or a record or history of cancer, and genetic characteristics), family or medical leave status, sex (including pregnancy, childbirth, breastfeeding or a related medical condition), genetic