Administrative Assistant

Administrative Assistant 2Relentlessly advocate for Louisiana veterans and their families to ensure they receive superior customer service and support by connecting them to the benefits they have earned in service to our country, while meeting the economic, educational, and employment needs of transitioning service members looking to make Louisiana their home.We're looking for an Administrative Assistant 2 to serve as the first point of contact at the agency, creating a welcoming environment for veterans, visitors, and staff, and providing administrative support that keeps our front office running smoothly. This position is directly supervised by a Veterans Assistance Supervisor.An ideal candidate should possess the following competencies:Accepting Direction: The ability to be open and willing to follow guidance or instructions.Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.Learning Actively: The ability to pursue learning, seek feedback, and integrate new knowledge to improve personal and professional performance.If you're compassionate, organized, and thrive in a people-centered environment, this could be the opportunity for you!Minimum Qualifications: One year of experience in administrative services. Experience substitution: Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.Job Duties:Performs recurring clerical/administrative duties to include: screening telephone calls and recording messages and refer to appropriate staffPrepares and files routine visitors log sheetsResponsible for establishing and maintaining filesKeep records of internal office reports and correspondenceSort and distribute incoming and outgoing mailSchedule appointments and assist with completing state benefit formsAssist office visitors requiring routine responses or assistancePosition-Specific Details:Appointment Type: Job AppointmentCareer Progression: This position does not participate in a Career Progression Group.Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday - Friday.Compensation: The salary offered will be determined based on qualifications and experience.How To Apply:No Civil Service test score is required in order to be considered for this vacancy.To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.Contact Information:For further information about this vacancy, contact: Torin McClanahan Human Resources Specialist View email address on click.appcast.io Louisiana Department of Veterans Affairs is an Equal Opportunity Employer and State as a Model Employer (SAME) to promote diversity and inclusion in the workplace.Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found at Leave – Up to six weeks paid parental leave More information can be found at and Leave – State employees receive the following paid holidays each year:New Year's DayMartin Luther King, Jr. Day,Mardi Gras,Good Friday,Memorial Day,Independence Day,Labor Day,Veteran's Day,Thanksgiving Day and Christmas Day.Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):Louisiana State Employees Retirement System ( LASERS has provided this video to give you more detailed information about their systemTeacher's Retirement System of Louisiana ( School Employees Retirement System ( among others