Project Coordinator - Henry Ford + Michigan State University Health Sciences- Administrative-Philanthropy

At Henry Ford Health, we're committed to advancing health and improving lives for the millions of people we serve across Michigan and around the world. As one of the nation's leading academic health systems, we provide a comprehensive continuum of care that includes primary and preventive services, specialty and complex care, virtual care, pharmacy, home health, eye care, health insurance, and more. With 12 hospitals and hundreds of ambulatory care locations, including former Ascension Southeast Michigan and Flint Region facilities, our growing network expands access to exceptional care in the communities we serve.

Headquartered in Detroit, Henry Ford Health is helping shape the future of healthcare through the transformative Future of Health: Detroit initiative, a $3 billion investment that is redefining our academic healthcare campus and advancing innovation, research, education, and community impact.

Our work is grounded in purpose, collaboration, and belonging. We empower team members to grow their careers, contribute innovative ideas, and make a meaningful difference every day. Whether you're caring for patients, supporting operations, conducting research, or driving new solutions, you'll be part of a team united by a shared mission: delivering exceptional care, advancing health outcomes, and building healthier communities for all.

Job Description

We are seeking an enthusiastic and detail-oriented Project Coordinator to support the collaborative health sciences initiatives between Henry Ford Health and Michigan State University in Detroit, Michigan. This role serves as a critical liaison between both organizations, ensuring seamless coordination of projects, timely communication, and successful delivery of health sciences programs, research initiatives, and philanthropic endeavors. The ideal candidate will demonstrate exceptional organizational skills, a professional demeanor, and a genuine commitment to supporting our shared mission of advancing healthcare education, innovation, and community impact.

• Coordinate project timelines, milestones, and deliverables across Henry Ford Health and Michigan State University departments, ensuring alignment with organizational goals and philanthropic objectives
• Prepare and maintain comprehensive project documentation, including meeting minutes, status reports, progress tracking materials, and philanthropic initiative records with meticulous attention to detail
• Facilitate transparent communication between stakeholders from both organizations, ensuring all parties remain informed, engaged, and aligned on project objectives and outcomes
• Schedule and organize meetings, conferences, collaborative sessions, and philanthropic events; prepare detailed agendas and distribute materials in a timely manner
• Monitor project budgets, track expenses, and maintain accurate financial records in coordination with finance teams, ensuring fiscal responsibility and transparency
• Manage administrative tasks including scheduling, correspondence, data entry, file organization, and records management with efficiency and precision
• Identify potential project risks, obstacles, or compliance concerns and escalate issues to project leadership promptly and professionally
• Support the onboarding and coordination of personnel involved in joint initiatives, ensuring smooth transitions and clear role expectations
• Maintain compliance with institutional policies, healthcare regulations, academic protocols, and philanthropic standards as applicable
• Prepare presentations and comprehensive reports summarizing project progress, outcomes, achievements, and strategic recommendations for stakeholders
• Coordinate logistics for events, training sessions, collaborative programs, and fundraising activities that support the partnership's mission
• Assist in the development and implementation of project workflows, standard operating procedures, and best practices that enhance organizational efficiency and collaboration

Qualifications

**Required

Qualifications

:**

• 2+ years of experience in project coordination, administrative support, or related field
• Demonstrated proficiency in time management and organizational skills with ability to manage multiple priorities simultaneously
• Strong written and verbal communication abilities with professional presentation skills
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent attention to detail and accuracy in documentation and data management
• Professional demeanor with strong interpersonal and collaborative skills
• Ability to work effectively with diverse teams, departments, and external stakeholders
• Experience maintaining confidentiality and handling sensitive information responsibly
• Demonstrated ability to prioritize effectively and meet deadlines in a fast-paced environment

**Preferred

Qualifications

:**

• Experience working in healthcare, academic, research, or philanthropic environments
• Familiarity with project management software or tools (e.g., Asana, Monday.com, Microsoft Project)
• Knowledge of healthcare compliance requirements, HIPAA regulations, or academic institutional protocols
• Experience coordinating between multiple departments or external organizations
• Proficiency with data management, reporting systems, and analytics tools
• Experience with event planning, logistics coordination, or fundraising initiatives
• Familiarity with electronic health records (EHR) systems or academic management systems
• Background or coursework in health sciences, business administration, or related field
• Experience with budget tracking, financial record management, and fiscal reporting
• Strong problem-solving abilities and resilience in managing complex, multi-stakeholder projects