Administrative Assistant

Administrative Assistant – Support Office Operations and Workflow Efficiency

You will serve as an essential operational pillar, maintaining organized daily office functions and supporting administrative workflows across our growing organization. This flexible position gives you the ability to build structured office systems, assist departmental leadership, and protect company efficiency. You will play a vital role in upholding our commitment to professionalism, trust, and clear communication.

Organize daily administrative operations to ensure seamless office communication and document control.

Process incoming service calls, client inquiries, and internal correspondence with accuracy and speed.

Compile office reports, vendor invoices, and project files to support accounting and field leadership.

Maintain digital database records, customer records, and physical filing systems in strict order.

Coordinate departmental schedules, meetings, and office inventory orders to prevent operational delays.

Execute routine office tasks using computer software and specialized business applications.

Prior administrative support or office assistant experience in a fast-paced environment.

Demonstrated proficiency using computer software, including office suites and scheduling databases including Spectrum and MS365.

Strong written and verbal communication skills needed for vendor and client interactions.

Exceptional organizational abilities with high attention to detail and accurate data entry.

Ability to multi-task, take direction well and work well with others.

Competitive hourly wage with flexible weekly scheduling options (30-40 hours per week).

Weekly pay cycle and steady non-exempt hourly compensation structure.

Comprehensive 401(k) retirement savings program with supportive employer matching.

Full medical insurance coverage and access to a Health Savings Account (HSA).

Generous paid time off benefits covering accrued vacation, sick leave, and paid holidays.

Paid parental leave covering both maternity and paternity needs for your family.

Access to ongoing paid training programs, professional development, and mentor guidance.

Engaging company events, internal promotions, team contests, and annual company outings.

LumaNation Electric is a premier electrical and controls contractor built on the values of trust, professionalism, and operational excellence. We focus intentionally on creating structured environments where employees can establish long-term careers and drive meaningful business impact.