Property Administrator

Job Summary We are seeking an experienced Property Administrator for a temp-to-hire opportunity in Los Angeles, CA. This onsite role is ideal for a detail-oriented commercial property management professional who enjoys supporting tenants, coordinating with vendors, managing administrative workflows, and helping keep building operations running smoothly. The Property Administrator will serve as a key front-line and operational support resource within a professional commercial property management environment. This opportunity offers strong long-term potential, steady weekday hours, and the chance to work with a collaborative team that values organization, responsiveness, tenant service, and operational excellence. Candidates who enjoy a structured, hands‑on office environment with daily interaction across tenants, vendors, engineering teams, and property leadership will be well positioned for success. Key Responsibilities Serve as the front desk and tenant‑facing contact for guests, vendors, visitors, phone calls, mail, office communications, and general administrative support. Manage work orders through the property management system, including organizing, dispatching, tracking, and responding to tenant and property‑related requests. Enter and code invoices in Yardi, process bill‑back charges, prepare Tenant Change Forms, and maintain accurate property records. Support vendor contract administration, including preparation, execution, filing, amendments, and communication with vendors and internal teams. Review tenant and vendor Certificates of Insurance, follow up on compliance issues, upload compliant documents, and maintain accurate tenant and vendor files. Assist with tenant communications, newsletters, amenity‑space requests, utility tracking, Energy Star Portfolio Manager updates, property information books, and tenant relations programs. Compensation and Benefits Employment type: Temp-to-Hire. Pay range: $30.00 to $35.00 per hour. Position details note a typical pay rate of $30.00 to $33.00 per hour. Target salary upon conversion: $60,000 annually. Schedule: Monday through Friday, 8:00 AM to 5:00 PM. Workplace: 100% onsite in Los Angeles, CA. For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. Required Qualifications and Skills Serve as a key administrative and tenant‑facing support resource for daily commercial property operations. Manage work orders, vendor communications, tenant requests, invoices, contracts, and property documentation. Maintain accurate tenant, vendor, COI, utility, and project records using property management systems. Support property communications, events, office coordination, and operational follow‑up. 3 to 5 years of property administration or property management experience. Commercial property management experience strongly preferred. Hands‑on experience with Yardi is required. Strong understanding of tenant relations, vendor coordination, work orders, contracts, Certificates of Insurance, and property administration processes. Proficiency with Microsoft Office and general office technology. Excellent written and verbal communication skills. Strong organizational skills, attention to detail, and ability to manage multiple priorities and deadlines. Professional, customer‑service‑oriented approach when working with tenants, vendors, visitors, and internal teams. Preferred Qualifications Experience working with Certificates of Insurance is highly desirable. Canva experience is a strong plus. Notary experience or an active Notary Public commission is a plus. Experience with Energy Star Portfolio Manager is a plus. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: The pay transparency policy is available here: We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. #J-18808-Ljbffr AppleOne Employment Services