Pre-construction Coordinator

Job Description

Job Description

PRECONSTRUCTION COORDINATOR - ONWER’S REPRESENATIVE

Job Type: Full-time 

ABOUT MALABAR HILL CAPITAL

We are a fast-growing commercial retail development firm specializing in ground-up retail centers and commercial projects. We are seeking an organized, process-driven Preconstruction Coordinator to oversee our pre-development logistics - taking projects from site acquisition/closing through civil and architectural plan approvals, municipal permitting, - while providing operational support across active asset management. At Malabar Hill Capital, we value ownership, clear communication, and collaboration, with a hands-on team that values execution. 

THE ROLE

This position works directly alongside our Managing Partner of Development , serving as the primary operational engine during the critical "in-between" window after land closing and before construction begins. Additionally, the role provides administrative and operational cross-support to the Property Manager , ensuring seamless transitions from pre-development into active property operations and ongoing asset management.

Your primary focus is driving permit approvals, coordinating design consultant deliverables, managing due diligence logistics, and supporting asset operations to keep projects moving on schedule.

KEY RESPONSIBILITIES

1. Pre-Development & Permitting (Supporting Managing Partner of Development)

• Consultant & Design Coordination: Serve as the day-to-day liaison for civil engineers, architects, traffic consultants, and surveyors to ensure drawing submittals and plan revisions stay on schedule.
• Municipal Permitting & Entitlements: Submit, track, and persistently follow up on city site plan reviews, building permits, and municipal plan corrections.
• Utility & Infrastructure Readiness: Interface directly with local utility providers (water, sewer, electric, gas, telecom) to secure service capacity, review easement clearances, and coordinate site connection approvals prior to groundbreaking. Setting up accounts and getting design approvals for project. 
• Pre-Construction Logistics & Pricing: Coordinate bidding with general contractors and vendors, clarify project scopes, and evaluate bids for completeness and competitive pricing. Work with leadership to identify value engineering opportunities that reduce costs while maintaining project quality and requirements.

2. Operational Support & Closeout (Assisting Property Manager)

• Property Operations Onboarding: Assist the Property Manager with operational onboarding, vendor insurance compliance (COIs), utility account transitions, and vendor service contract setups as new centers near completion.
• Closeout & Warranty Archiving: Collect GC closeout binders, operation manuals, equipment warranties, and civil/architectural as-built drawings into a permanent digital library upon construction completion.

QUALIFICATIONS & SKILLS

• Work Authorization: Must be legally authorized to work in the United States.
• Experience: 5+ years in a dedicated project coordination/ management, commercial real estate development, construction administration, architecture, or civil engineering.
• Attention to Detail: Exceptional data entry accuracy, meticulous tracking skills, and a sharp eye for identifying document and account discrepancies.
• Communication: Great written and verbal communication skills - comfortable making daily follow-up calls to city planners, engineers, utility reps, and vendors to unstick delays.
• Knowledge Base: Familiarity with municipal plan reviews, permitting processes, civil site plans, architectural drawings, or property management administrative workflows.
• Technical Proficiency: Ability to read basic architectural and civil site plans; highly proficient in Microsoft Office Suite.

BENEFITS

• Competitive base salary 
• Up to $4,000 annual Healthcare Reimbursement  
• $50.00 per month phone allowance
• 10 days Paid Time Off (PTO)
• Paid Federal Holidays
• Direct mentorship from Leadership and rapid career growth opportunities in commercial real estate development

SCHEDULE & LOCATION

• Schedule: Monday to Friday (In-office / Occasional local site visits)
• Location: Richmond, TX

LEGAL & COMPLIANCE NOTICES

Malabar Hill Management, LLC is an Equal Opportunity Employer. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Employment with Malabar Hill Management, LLC is "at-will," meaning either the employee or the company can terminate the employment relationship at any time, with or without cause or notice. This job description does not constitute a contract of employment.