Facilities Coordinator

Facilities CoordinatorBrentwood, Tennessee, United StatesAbout The RoleThe Facilities Coordinator supports both new center development and ongoing facility operations across IVX Health's national footprint. This role is responsible for coordinating utilities, signage, procurement, vendor activities, and operational readiness for new center openings, while also managing maintenance, inspections, and repairs for existing locations. The Facilities Coordinator works closely with internal teams and external partners to ensure facilities are safe, compliant, consistent, and ready to support patients and staff. This position requires strong organizational skills, attention to detail, and the ability to manage multiple projects simultaneously across markets.ResponsibilitiesNew Center Development & OpeningsCoordinate utility setup and reporting following new lease executionLead planning and execution of clinic signage, including exterior, interior, parking, and directional signageCoordinate design schematics, proposals, and vendor activities for new center launchesSupport procurement and vendor relationships for furniture, artwork, equipment, inventory, and suppliesOversee delivery, staging, and setup of vendor-provided equipment and inventoryPartner with local market teams to support timely and successful center openingsSupport punch list resolution and ensure consistency and quality across openingsAnalyze and recommend alternative delivery strategies to improve cost, schedule, and coordinationFacilities Management & OperationsCoordinate repair and maintenance work with technicians, vendors, contractors, and field teamsTrack and report facility work orders to ensure timely completion within budget and quality expectationsSupport operational and capital budget planning for existing centersCoordinate HVAC repairs and replacements, including cost tracking and preventative maintenance supportPartner with Facilities and Construction teams on cosmetic refreshes, remodels, rebrands, and updatesConduct facility inspections, including fire safety and health department complianceMaintain AEDs and support post-opening quality control processesOrganize and report on facility-related surveys to support operational and clinical workflow improvementsCommunication & CoordinationCollaborate with Facilities, Construction, Field Operations, and external vendors to ensure smooth project executionSupport vendor onboarding, setup, procurement, and relationship managementCoordinate municipal paperwork with project managers, contractors, and internal resourcesAssist with FF&E design standards and proposalsCommunicate facility needs and project updates to field leaders and executive stakeholdersCoordinate moves, expansions, and facility changes as neededJob QualificationsEducation and ExperienceBachelor's degree in Construction, Facilities Management, Real Estate, Project Coordination, or a related field, or equivalent relevant experienceMinimum of 2 years of experience in facilities coordination, project coordination, or a similar operations support roleCore CompetenciesStrong project coordination and communication skillsExperience managing facility work orders, repairs, and maintenance activitiesAbility to build and maintain relationships with vendors, contractors, and service providersKnowledge of health, safety, and regulatory requirements for facility operationsStrong problem-solving skills and attention to detailAbility to manage multiple priorities, timelines, and budgetsProficiency in Microsoft Office, Outlook, Excel, Adobe, and similar toolsAbility to collaborate effectively across all levels of the organizationAbout IVX HealthIVX Health is a national provider of infusion and injection therapy for patients managing complex chronic conditions. Through a patient-centered approach focused on comfort, convenience, clinical excellence, and exceptional service, we're redefining the care experience and improving lives every day. As a growing healthcare organization, we're committed to supporting our employees with meaningful work, professional development opportunities, and a culture built on collaboration, innovation, and purpose. Guided by Our Purpose Mission: To improve the lives of those we care for by redefining the care experience. Vision: To be the nation's preferred destination for pharmaceutical care of complex chronic conditions. Values: Be Kind. Do What's Right. Never Settle. Make It Happen. Enjoy the Ride.Benefits & PerksMedical, Dental, and Vision CoveragePrescription Drug Coverage and Telemedicine ServicesHealth Savings Account (HSA), Health Reimbursement Arrangement (HRA), and Flexible Spending Options401(k) Retirement Plan with Company MatchLife, AD&D, and Disability InsuranceAccident, Critical Illness, and Hospital Indemnity CoverageFertility and Family Planning SupportTuition Reimbursement and Certification AssistanceContinuing Education and Professional Development ResourcesEmployee Assistance Program and Wellness SupportPaid Time OffVolunteer Time Off and Charitable Giving MatchEmployee Referral Bonus ProgramBenefits may vary based on employment status and eligibility.EEO StatementIVX Health is proud to be an Equal Opportunity Employer. We are committed to creating an inclusive workplace where all employees are treated with respect and provided equal employment opportunities. Employment decisions are made based on business needs, job requirements, qualifications, merit, and applicable law. IVX Health prohibits discrimination, harassment, and retaliation of any kind and is committed to providing reasonable accommodations to qualified individuals with disabilities and those with sincerely held religious beliefs.