Accounting Administrative Assistant / Office Assistant

Accounting Administrative Assistant / Office Assistant

Type: Temp-to-hire

Schedule: Monday–Friday, 8:00 a.m.–4:30 p.m.

Salary: $65,000–$75,000 annually (DOE)

Work Environment: Business-casual, primarily office-based with minimal travel

Note: This role does not include payroll responsibilities.

Position Overview

We are seeking a detail-oriented Accounting Administrative Assistant to support daily accounting tasks, order processing, and office operations. This is an excellent opportunity for an experienced administrative professional who values accuracy, thrives in a high-volume data entry environment, and prefers a stable business-casual office setting.

The ideal candidate has extensive hands-on experience with Sage accounting software and a solid working knowledge of basic accounting principles. Responsibilities include supporting sales operations, processing orders and invoices, maintaining organized electronic records, and assisting with accounts payable and receivable functions.

Key Responsibilities

• Perform high-volume and accurate data entry using Sage accounting software and company shared folders.
• Enter and process customer orders, invoices, expenses, and other accounting information.
• Apply basic accounting knowledge related to accounts payable (AP), accounts receivable (AR), income, expenses, account numbers, and job costing.
• Scan, upload, organize, and maintain electronic documents and files within shared folders.
• Assist sales representatives with order processing and administrative tasks.
• Communicate professionally with customers, vendors, and clients via phone and email regarding orders, invoices, claims, and general inquiries.
• Support collections efforts and perform follow-ups on outstanding invoices.
• Answer incoming calls and provide reception coverage when needed.
• Manage and route emails, process claims, and maintain supporting documentation.
• Perform general office duties including occasional filing.

Qualifications

Required:

• Extensive hands-on experience with Sage accounting software.
• Strong accuracy and attention to detail in data entry.
• Working knowledge of basic accounting principles including AP, AR, income, expenses, account numbers, and job costing.
• Excellent organizational, communication, and customer service skills.
• Ability to handle repetitive tasks, prioritize workload, and work independently.
• Professional, dependable, and detail-oriented work style.

Preferred:

• Experience with Microsoft Office Suite, Outlook, OneDrive, shared folders, and Adobe.
• Experience scanning, uploading, and organizing electronic documents.
• Previous experience supporting sales teams or processing customer orders.