Executive Coordinator - Falls Church VA

Job Description This position is open to Veterans, transitioning military, National Guard & Reserve members, Military Spouses, Wounded Warriors, and their caregivers. The role is on-site as detailed in the job post. U.S. Person Required: Yes. U.S. Citizenship required: No. Travel percentage: Role Summary The Executive Coordinator provides critical operational and executive support across the HR Center of Expertise (COE) Vice Presidents (VPs) within the INC HQ. This early‑career role requires a highly organized professional capable of balancing executive coordination with essential office logistics. The Executive Coordinator acts as the central point of contact, ensuring the seamless daily operation of the VPs’ offices. Key Responsibilities Executive Support & Coordination Calendar & Travel Management: Proactively manage and synchronize complex calendars for the VPs, resolving scheduling conflicts and optimizing time management. Coordinate comprehensive travel itineraries, including all bookings and logistics. Meeting & Event Logistics: Lead the coordination of face‑to‑face meetings and offsite events, including room procurement, material printing, and management of catering, supplies and equipment. Prepare meeting agendas and materials with team members, as requested. Communication Flow: Facilitate HR COE functional meeting scheduling and distribution lists. Finance & Vendor Management Procurement Systems: Oversee Coupa customer setup and maintain up‑to‑date vendor records within the procurement system. Financial Administration: Support invoicing process to ensure timely and accurate vendor payment. Office Support and Engagement Logistics & Distribution: Manage incoming and outgoing mail / shipments. Facilities Liaison: Monitor office supplies and act as the primary point of contact for Facilities notifications to maintain a high‑standard office environment. Employee Engagement: Coordinate key employee milestone events to support a positive workplace culture. Co‑lead the Falls Church HR Community group to enhance networking and collaboration among local HR teams. Additional Qualifications & Responsibilities Education & Experience: Bachelor’s degree and 2+ years of experience in a professional corporate environment, ideally in a role requiring multitasking and coordination, or equivalent experience. Technical Skills: Proficiency in Microsoft Office Suite (Teams, Outlook, Word, PowerPoint, Excel). Experience with procurement software (e.g., Coupa) is a significant advantage. Core Competencies Multi‑Tasking: Proven ability to support multiple executives simultaneously without compromising quality or attention to detail. Discretion: Ability to handle sensitive HR and financial information with the utmost confidentiality. Professionalism: Excellent written and verbal communication skills suitable for interaction with senior leadership. Ownership: A proactive mindset with the ability to anticipate the needs of the VPs and take ownership of office operational tasks. Pay Information Full‑Time Salary Range: $63,454 – $101,526. This range is based on market pay structures. Individual salaries are determined by a variety of factors, including business considerations, local market conditions, internal equity, and candidate qualifications. Location City: Falls Church State: Virginia Job Code: Coordinator Coordinator Affiliate Sponsor: BAE Systems Auto req ID: 472803BR #J-18808-Ljbffr