Senior Office Assistant

Job Title Two 12 month/40 hours per week positions Job Description Hacienda La Puente Unified School District is an equal opportunity employer. Hacienda La Puente Unified School District is named as one of the top 50 employers in California for 2020 and our employees have received a combined 12% salary increase for the 2022-2023 years! Apply now to join our team! Applications will ONLY be accepted from September 28, 2026 to October 2, 2026. You can complete your profile at and then submit your online application during the application filing period. WE ARE ONLY ACCEPTING ONLINE APPLICATIONS FOR THIS RECRUITMENT. You may apply online by clicking the "Apply" button on this page during the application filing period. If you need assistance applying online, please contact us at View phone number on click.appcast.io, Monday - Friday between 8 a.m. and 4:30 p.m. Essential Duties The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical tasks performed in this classification. Retrieves, copies, compiles, collates, laminates, distributes, and shreds various documents and materials. Files digital/paper documents and creates digital/paper file folders. Performs specialized clerical work involving fact finding, analysis, and independent judgment on a variety of materials. Operates various office machines such as photocopiers, scanners, fax machines, voicemail systems, and personal computers Locates sources of information, devises forms to compile data, and determines proper format for completed reports. Orders, receives, sorts, distributes, and maintains inventory of supplies and materials. Prepares correspondence, memos, reports, requisitions, work orders, and other related materials from verbal or written instructions. Opens, time-stamps, and distributes office mail. Manages calendars and arranges appointments. Operates software systems to input data and generate reports. Communicates via email, phone, or in person with members of the public, employees, and other individuals providing answers to questions, disseminating or explaining information, receiving information, and addressing complaints. Stuffs, sorts, and prepares outgoing mail for pickup. Schedules and makes reservations for meetings, workshops, and events. Provides information regarding District policies, rules and regulations, and operational procedures. Other related duties may include assisting in enrolling and registering students, filling out paperwork, counting and collecting money, receiving and recording fees, preparing receipts and deposit slips, processing reimbursements, administering routine first aid to students and staff, dispensing medication according to physician instructions and District policy, providing written and oral translation for non-English speaking individuals, and performing other related duties as directed. Minimum Qualifications Education: Graduation from high school or evidence of equivalent educational proficiency. Experience: Two years of clerical experience. Ideal Candidates Will Have Knowledge of: Modern office practices, procedures and equipment. Telephone techniques and etiquette. Filing and record-keeping techniques and systems. Basic first aid procedures. Microsoft Word, Excel, Outlook, and Internet browsers. Ability to: Exercise independent judgment and initiative without close supervision. Rapidly and accurately type using a computer keyboard. Establish and maintain cooperative working relationships. Stay informed and share information with those who need it. Logically grasp and think through issues and problems. Understand and interpret written material, including technical manuals, rules, regulations, instructions, reports, charts, or tables. Work under the stress of conflicting goals and timelines. Recognize workplace hazards and follow safety procedures. Demonstrate diligence in attending to details and quality. Work effectively as part of a team. Use good judgment in choosing courses of action. Communicate orally for the purpose of providing and obtaining information. Operate a computer and appropriate software applications. Examination and Application Process The screening and examination process for this position, which may be subject to modification, is designed to ensure a fair and job-related evaluation of all candidates. The process may include application screening, initial review of qualifications, verification of documentation or certifications, and, in some cases, supplemental application screening. The stated qualifications represent only the minimum requirements and do not guarantee eligibility for examination or placement on an eligibility list. The examination may consist of any combination of the following: training and experience evaluation, written knowledge test, hands on/performance test, structured panel interview, situational judgement interview, or other assessments of fitness for the position. All parts of the examination process are job related. Candidates must achieve a passing score on each portion of the examination to advance to next stages and ultimately be placed on the eligibility list. Depending on the classification, eligibility lists may remain in effect for six months or one year. To ensure timely submission of your online application, please allow ample time to complete and submit all required materials before the posted filing deadline. Applicants will be automatically logged out if the application is not submitted in full by the deadline. Upon successful submission, you will receive an onscreen confirmation and an email; please save or print these for your records. If you do not receive both confirmations, your application has not been received. For technical assistance with the online application, please review the Government Jobs online application guide or contact their toll-free Applicant Support line at View phone number on click.appcast.io. Please note that Personnel Commission is not responsible for any issues or delays caused by your internet connection, computer, or browser. Disability Accommodation Please note that it is your responsibility to notify us at least three business days prior to the first test part if you will require reasonable accommodation during any part of the selection process. You are NOT required to disclose any information regarding disabilities at this time but may be required to submit documentation prior to accommodation being granted. Equal Employment Opportunity District Hacienda La Puente Unified School District prohibits unlawful discrimination against, and/or harassment of, District employees and job applicants on the basis of actual or perceived race, color, national origin, ancestry, religion, age, marital status, pregnancy, physical or mental disability, medical condition, veteran status, gender, gender identity, sex, or sexual orientation at a District site or activity. Benefits Paid Holidays: Up to 16 holidays per year depending on months worked for all classified employees. Paid Vacation: Vacation is prorated for all classified employees, based on the hours and months worked per year. Below is the vacation schedule for classified supervisors and classified staff. Classified Employee Vacation Chart 1-5 years of service One day of vacation will be earned per month worked. 6-10 years of service One and one-quarter (1 ) days of vacation will be earned per month worked. 11-15 years of service One and one-half (1 ) days of vacation will be earned per month worked. 16-20 years of service One and three-fourths (1 ) days of vacation will be earned per month worked. 21 + years of service Two (2) days of vacation will be earned per month worked. Health Benefits: For positions 35 hours or more per week the District contributes $12,900 (subject to change) toward annual premium for medical, dental, vision and life insurance coverage. Partially paid benefits are available for part-time (20-34) hour employees. The District participates in the Public Employees' Retirement System (PERS). Lifetime retirement benefits provided for eligible retirees. District Benefit Providers: GovernmentJobs.com