Part-Time Administrative Assistant Position

Job Opening

We are seeking a Part-Time Administrative Assistant to support our school office operations. The role involves a variety of administrative tasks including drafting documents in Japanese and English, communicating with parents (primarily in Japanese) via phone and email, managing data entry and records, answering main office calls, coordinating with the school bus office and external vendors, and supporting student and parent events. Responsibilities also include general clerical duties such as handling mail, managing inventory, and processing orders for items like ID cards and uniforms. The office is closed during Thanksgiving (3 days), winter (23 weeks), and spring (1 week) breaks; however, on-demand work may be requested during closures. During the summer break, the office remains open, and from the second year, remote work is permitted once a week. On-site work is required during the first summer for training and onboarding. Requirements B/A, B/S Native-level proficiency in Japanese, and business-level English skills. Proficiency in Microsoft Word, PowerPoint, and Excel. We are looking for someone with a flexible, proactive attitude who can handle a wide range of administrative responsibilities with care and professionalism. Strong communication skills and a courteous approach when interacting with parents and colleagues. The regular working schedule is Monday to Friday, from 8:15 AM to 2:45 PM (5.5 working hours with a 1-hour lunch break).