Administrative Assistant
$21.25 per hourMadison Approach
Job Description
Job Description
Administrative Assistant
Job Type: Temporary (52-Week Assignment, July 2026 – July 2027)
Pay Rate: $21.25/hour
Location: Hawthorne, NY | On-site (Monday-Friday, 8:00am-4:30pm)
Job Overview
Madison Approach Staffing is recruiting for an Administrative Assistant to support the Graduate Medical Education Staff office. This role provides critical administrative support for residency and fellowship programs including onboarding/offboarding processes, visa coordination, reimbursements, and event planning. The ideal candidate has strong organizational skills, attention to detail, and ability to manage multiple tasks in a fast-paced academic medical environment.
Key Responsibilities
- Assist with annual onboarding and off-boarding processes for residents and fellows
- Support visa-related processes and documentation for international medical graduates
- Process reimbursement requests and training verifications
- Draft meeting minutes and agendas for GME meetings
- Plan and execute institutional orientations and GME events
- Monitor and distribute inquiries from office email inbox to appropriate personnel
- Organize and track educational affiliation agreements
- Track program budget requests and program policies
- Scan and upload educational records to GME systems
Required Skills & Experience
- 2+ years administrative experience; healthcare or academic environment preferred
- Strong organizational and multi-tasking abilities
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Detail-oriented with ability to manage confidential information
- Customer service skills for interacting with residents, fellows, and faculty
Vacancy posted 24 days ago
Similar jobs that could be interesting for youBased on the Administrative Assistant in Valhalla, NY vacancy
$58.4k
...Touro University is seeking an Administrative Support professional for the Comparative Medicine department. This role involves managing various office functions, supporting the NYMC research community, processing invoices, and providing Payroll and HR support. The ideal...SuggestedWork at officeTouro University
Valhalla, NY12 hours ago- ...Administrative Support Position Performs diversified clerical duties related to the operational needs of the office/department. Job Responsibility Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles...SuggestedHourly payWork at office
FlexStaff Careers
Valhalla, NY5 days ago $16.5 per hour
...Join to apply for the Administrative Assistant role at Touro University Overview Assist the researchers with all aspects of conducting clinical research. This includes proficient computer skills and knowledge of programs. Communication is very important for managing subjects...SuggestedPart timeWork at officeTouro University
Valhalla, NY4 days ago$53k - $57k
...Administrative Assistant Westchester Jewish Community Services (WJCS) is an award-winning nonprofit, nonsectarian human services organization founded in 1943. Today, it has grown to be the largest provider of licensed outpatient community behavioral health services and...SuggestedFull timeFlexible hoursWestchester Jewish Community Services
Hartsdale, NY3 days ago$113k - $155.1k
...relates to project planning.Coordinate and correlate plan information with cost and resources required to complete work.Coordinate and assist with project reporting to leads, monitoring of deliverables, and coordination of work within or between departments.Review and...SuggestedWork experience placementWork at office- ...Job Opportunity An international company is seeking a bilingual Japanese administrative assistant in White Plains, NY. Supports administrative functions, including clerical duties. Manages senior management's agendas and travel. Serves as a contact for Houston office,...
BizTek People
White Plains, NY1 day ago - Westchester Medical Center Health Network is seeking a Senior Access Center Ambassador in Hawthorne, NY. This role serves as the primary contact for patients, managing a high volume of calls and ensuring efficient scheduling and communication. The ideal candidate will ...Work at office
Westchester Medical Center Health Network
Hawthorne, NY12 hours ago - ...Job Opening We are seeking a Part-Time Administrative Assistant to support our school office operations. The role involves a variety of administrative tasks including drafting documents in Japanese and English, communicating with parents (primarily in Japanese) via phone...Part timeSummer workSummer holidayWork at officeRemote workMonday to FridayFlexible hours3 days per week1 day per week
BizTek People
Purchase, NY19 hours ago $72k - $113k
...AssistantJob Description Summary Overview Performs general administrative duties to support day-to-day department operations in such areas... ...assigned documentation in specified software package. • Assist in preparing and maintaining departmental budget. • Administer...Full timeTemporary workPart timeWorldwideFlexible hours- You are applying for a position through Medix, a staffing agency. The actual posting represents a position at one of our clients. Job Summary Our client is seeking a skilled Surgery Scheduler to coordinate, book, and schedule surgical procedures. The primary goal...Full timeTemporary workLocal areaMonday to Friday
Medix
West Harrison, NY2 days ago - ...Personal And Administrative Assistant Help us accelerate the growth of our expanding medical services firm! The Personal and Administrative Assistant will play a pivotal role in supporting the CEO and ensuring the seamless operation of many important functions. This...For contractorsFlexible hours
Neuro Alert
White Plains, NY1 day ago $93.84 per hour
...23 Job Description: Westchester Community College seeks non-credit health adjuncts to teach a contextualized Certified Nursing Assistant (CNA) course. Adjuncts may teach all or part of the lecture and laboratory practice training and will assist with delivery of the...Hourly payWork experience placementSUNY Westchester Community College
Valhalla, NY3 days ago$21.3 - $26.15 per hour
Job Description Essential Functions and Job Responsibilities: # Coordinates surgical/procedural scheduling and booking for assigned physician(s) # Coordinates patient preparation for surgical or other procedures including both pre and post-op appointments # Confirms...Hourly payContract workWork at office- ...White Plains Hospital Inc. is seeking an Office Manager for Occupational Health to oversee daily operations and provide administrative support to the Director and department. The role manages the monthly budget, timekeeping, calendars, and visitor flow, acting as a liaison...Work at office
White Plains Hospital
White Plains, NY12 hours ago - ...A prominent educational institution in New York seeks an Office Manager and Certification Officer. The candidate will assist senior staff, supervise office operations, and manage certification processes for students. Responsibilities include event coordination, staff...Full timeWork at office
Long Island University
Purchase, NY12 hours ago - Administrative Assistant To work in fundraising department. Must have strong computer skills, strong communication skills and a college degree. Phaxis
$28 - $37 per hour
## Executive Administrative AssistantApplylocations: Cairo Diagnostics NYtime type: Full timeposted on: Posted Todayjob requisition id: REQ... ...$28-$37**Position Summary:**An Executive Administrative Assistant for a Laboratory plays a specialized role, balancing high-level...Full timeWork at officeLocal areaMonday to FridayShift workAmerican Esoteric Laboratories
White Plains, NY1 day ago$60k - $70k
...Executive Administrative Assistant We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide administrative support to our President/CEO and the Executive Team. The EAA will manage a wide range of advanced administrative and...Kobrand Corporation
Purchase, NY12 hours ago$60k - $80k
...deadlines. Prepare and process invoices and invoice memos. Draft and send correspondence with transcripts to clients and counsel. Assist attorneys with scanning, copying, and printing documents as needed. Set up devices for attorneys for virtual meetings and court proceedings...Work at officeMartin Clearwater & Bell
White Plains, NY3 days ago$34.82k - $51.95k
Req Number 194426 Job Description Performs diversified clerical duties related to the operational needs of the office/department. Job Responsibility Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence...Hourly payWork at officeNorthwell Health
Chappaqua, NY4 days ago- ...Job Title Administrative Support Job Description Performs diversified clerical duties related to the operational needs of the office/department. Job Responsibility Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence...Work at office
FlexStaff Careers
Harrison, NY3 days ago $20 per hour
...Administrative Assistant / Front Office Administrator St. Barnabas Elementary School Reports To: Principal Location: St. Barnabas Elementary School Schedule: Full-Time, Monday–Friday, 7:30 AM – 3:30 PM (35 hours per week) Compensation: $20.00/hour Position...Full timeWork at officeMonday to FridayCatholic Schools in the Archdiocese of New York
Yonkers, NY2 days ago$21 per hour
...Administrative Clerk Location: White Plains, NY Type: Contract Compensation: $21.00 per hour Work Model: Onsite Hours: 8:30am-5:00pm (Mon-... ...scheduled/missed appointments Provide general program information and assist with customer inquiries Support front desk reception as needed...Hourly payContract workWork at officeSystem One Holdings, LLC
White Plains, NY3 days ago- ...About the job Administrative Assistant Remote Role Immediate need for an Operations Assistant that will be responsible for a variety of detail oriented responsibilities that are of high importance to efficient operations of this fast growing chemical distribution company...Immediate startRemote workWork from home
Easy Recruiter
Yonkers, NY1 day ago $60k - $80k
...Legal Assistant / Office Assistant Location: New City offices (1-2 days) and White Plains (rest of the week) Job Type: Full-Time Schedule... ...client experience. This position involves a combination of administrative and clerical duties in a dynamic and client-focused...Full timeWork at officeFlexible hoursTBG | The Bachrach Group
White Plains, NY4 days ago- ...About the job Remote Administrative Assistant Our company are actually searching for a hard-working and detail-oriented individual to become the next Administrative Associate to our Managing editor, for 16 weeks. Our visually-driven magazine is dedicated to posting...Part timeFreelanceInternshipWork at officeRemote work
Jobsultant Solutions
Yonkers, NY4 days ago - ...requisitions, labels and routes specimens according to established procedures. * Performs electrocardiograms (EKGs), as required. * Assists clinician during examination, procedures and treatment, as required. * Secures required supplies, tools and equipment for specific...Hourly payTemporary workWork at office
$65k - $80k
...Providing daily and weekly sales figures Managing calendars, appointments, and placements of crews Providing additional general administrative support as necessary Qualifications Excellent telephone manner and customer service skills are necessary Strong customer...Full timeEmerald Tree & Shrub Care
New Rochelle, NY2 days ago- ...aka: patient), -Account receivables/payables -Handling of payments in cash or credit card -various other Senior Executive Administrative duties. Most important Skill sets: Strong problem solving skills Attention to detail and accuracy Good...
TradeJobsWorkforce
Yonkers, NY3 days ago $72k - $113k
...realize their greatest potential. Title and Summary Executive Assistant Overview The team is looking for an Executive Assistant to... ...managing schedules, coordinating meetings, and handling various administrative tasks. This role requires a high level of professionalism,...Full timePart timeWork at officeWorldwideFlexible hoursMasterCard
Purchase, NY3 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!
Related searches
- administrative & business operations Valhalla, NY
- administrative support Valhalla, NY
- administrative clerical Valhalla, NY
- confidential administrative support Valhalla, NY
- administrative Valhalla, NY
- administrative office technology Valhalla, NY
- sap administrative assistant
- administrative assistant dance
- attendance administrative assistant
- housekeeping admin assistant