Administrative Assistant (6102)

Job Description

Job Description

Bennett Aerospace Inc, a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, has an opening for a highly motivated Administrative Assistant position located in Springfield, Illinois.

The successful candidate will use his/her knowledge of applying analytic methodologies and principles to address program needs while maintaining program confidentiality. The Law Enforcement Administrative Assistant will perform a wide range of administrative, office and professional support activities, customer support services, data entry, research and analysis, and support to customer managers to facilitate the efficient operation of the organization. The Law Enforcement Administrative Assistant will perform other duties as assigned by the management team. Regular, predictable attendance is essential for satisfactory performance as is the ability to work with minimal direction and within a team environment. There is no telecommute option available for this position and an in-office presence is required for the work week.

Position Responsibilities:

• Works independently.
• Identifies potential problems and solutions through data analysis, reduction, and entry.
• Provides technical and administrative guidance to group supervisors, program managers and other staff members.
• Serves as a technical advisor on complex problems to other staff members.
• Stimulates others through ideas and information.
• Receive and direct visitors and clients, answers, screens and transfers inbound phone calls.
• Opens, sorts and distributes incoming correspondence; coordinate outgoing mail and packages to be picked up.
• Maintains office supply inventories, maintains hard copy and electronic filing system, scans documents into digital case files.
• Maintains monthly motor vehicle files, maintains attendance reports; leave records, trip records and logs.
• Corrects any discrepancies found in reports; prepares and modifies documents including correspondence, reports, drafts, memos, cables, and emails. 
• Prepares and maintains physical and electronic filing system, including motor vehicle reports, attendance reports, trip records, logs, etc.
• Performs routine audits of databases and files; maintains database records by ensuring information is current and accurate; reconciles inconsistencies found in databases.
• Assists personnel with timely and accurate submission of required reports; supports investigations and projects by researching and consolidating information from various data sources/systems.
• Develops spreadsheets, tracks databases, reports, and presentations, ensuring information is accurate.
• Performs general administrative activities, as well as facilities/space management, customer support services, resource distribution, acquisition support, and human resources support.
• Identifies potential problems and solutions through administrative expertise, data analysis, reduction, and entry.
• Supports projects by researching and consolidating information from various data sources/systems.
• Performs other duties as assigned.

 

Position Requirements:

• Must have a bachelor’s degree
• Minimum of 3-4 years of experience as an analyst in related discipline. 
• Experience in law enforcement discipline is preferred.

 

Skills:

• Experience with Microsoft Teams and SharePoint management and computer software programs.
• Must be proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Knowledge of applying analytic methodologies and principles to address needs of programs.
• Strong organizational and attention to detail skills.
• Position requires strong analytical, interpersonal, oral and written communication skills, and the ability to solve complex problems and work in a team environment.

Security Requirements :

Security Clearance Level: Public Trust

• Background Check
• Applicants selected will be subject to a government background investigation and must meet eligibility and suitability requirements.
• Must be a US Citizen with the ability to obtain a US Government security clearance.
• Successful Pass of Bennett Aerospace Background Investigation Drug Screening and Credit Check.

 

Position Location: Springfield, Illinois

Anticipated Salary Range: $45,000 - $49,000

Apply online: &cws=55&rid=6102 



 

VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

\nCompany Description

Ocean Bay, LLC is an 8(a) Program certified, Alaska Native Corporation (ANC)-owned, Small Disadvantaged Business (SDB). Ocean Bay is a subsidiary of Three Saints Bay, LLC, which is owned by Old Harbor Native Corporation, an ANC formed in the early 1970s through the Alaska Native Claims Settlement Act. Ocean Bay is a Professional and Technical Support services company providing support to Federal customers worldwide.

Company Description

Ocean Bay, LLC is an 8(a) Program certified, Alaska Native Corporation (ANC)-owned, Small Disadvantaged Business (SDB). Ocean Bay is a subsidiary of Three Saints Bay, LLC, which is owned by Old Harbor Native Corporation, an ANC formed in the early 1970s through the Alaska Native Claims Settlement Act. Ocean Bay is a Professional and Technical Support services company providing support to Federal customers worldwide.