Administrative Assistant (Hybrid)

Job Title- Administrative Assistant (Hybrid) Location-Washington, DC Duration-5 years Job Description We are seeking an Administrative Assistant to provide basic clerical and administrative support. The Administrative Assistant will support timekeeping, personnel record maintenance, physical access requests, document management, office supply coordination, equipment tracking, printing requests, leadership administrative requests, and front-desk activities. The role requires strong attention to detail, customer-service skills, organization, flexibility, and the ability to proactively obtain information needed to complete assigned responsibilities. Responsibilities Serve as the timekeeper for approximately 30 federal employees using Infor Workforce Management Workbrain. Ensure employee timecards are received, reviewed, verified, and contain all required information. Track, maintain, and file time and attendance records for future retrieval. Process physical door access and entry requests. Support Security Managers with tracking and revising physical access requests in accordance with applicable Security Service Bureau policies. Collect and maintain current division personnel information. Update and maintain office documents, including: Organizational charts Office phone lists Emergency contact lists Scan and upload materials into designated folders in SharePoint and Microsoft Teams. Facilitate occasional administrative requests from leadership. Reserve conference rooms as requested. Revise PowerPoint slides for presentations. Support the tracking of IT equipment assigned to approximately 12 contractors. Monitor and manage office supply inventory to maintain appropriate stock levels. Collect, coordinate, and prepare quarterly office supply requests based on office requirements. Fulfill printing requests, including business cards and glossy materials. Perform basic front-desk administrative duties, including: Receiving and distributing mail Filing documents and materials Making photocopies Perform other administrative tasks as assigned. Required Experience/ Skills At least 1 to 2 years of experience providing general administrative support. Basic proficiency with Microsoft Office applications, including: Microsoft Excel Microsoft Outlook Microsoft Word Microsoft PowerPoint Ability to quickly learn: Microsoft Visio Microsoft SharePoint Microsoft 365, particularly Microsoft Teams Strong attention to detail. Good customer-service skills. Strong organizational skills. Good time-management skills. Proactive approach to seeking information, remotely or in person, to complete assigned responsibilities successfully. Flexibility in the approach to delivering work. Ability to maintain accurate timekeeping, personnel, access, equipment, and administrative records. #J-18808-Ljbffr