Office Administrator

Job Description

Job Description

We are seeking a highly organized and versatile Office Administrator to manage our daily business operations. This role handles essential financial tasks, manages equipment inventory, and supports our field crew. You will bridge the gap between office operations and our field personnel, requiring strong communication skills and an approachable attitude.

Key Responsibilities

Accounting & Financial Support

• Manage Accounts Receivable : Generate customer invoices
• Reconcile Accounts : Perform daily data entry

Inventory & Assets Management

• Track Equipment : Maintain an accurate, real-time inventory of traffic control signs, cones, arrow boards, and PPE.
• Oversee Purchasing : Request office supplies and field equipment based on project needs and stock levels.
• Audit Assets : Conduct periodic physical inventory counts to reconcile digital records with actual stock.

General Administration & Team Collaboration

• Support Field Crew : Serve as the main point of contact for field employees regarding paperwork, gear distribution, and scheduling updates.
• Maintain Records : Organize and archive project files, DOT permits, and employee safety certifications.
• Answer Inquiries : Handle incoming phone calls, emails, and walk-in inquiries from clients and vendors.

Requirements & Qualifications

Technical & Financial Skills

• QuickBooks Proficiency : Minimum of 2 years of hands-on experience using QuickBooks (Desktop or Online) for billing and expense tracking.
• Accounting Knowledge : Solid understanding of basic bookkeeping principles, general ledgers, and financial data entry.
• Software Skills : Advanced proficiency in Microsoft Office, particularly Excel, and adaptability to industry-specific dispatching software.

Interpersonal & Cultural Fit

• Crew Relations : Proven ability to communicate effectively and build strong, respectful working relationships with field workers and field crew personnel.
• Communication Style : Clear, direct, and down-to-earth communication approach.
• Adaptability : Ability to thrive in a fast-paced, high-energy environment with shifting daily priorities.

Experience & Education

• Work History : 2+ years of administrative or bookkeeping experience, preferably within construction, traffic control, logistics, or a similar industrial field.
• Education : High school diploma or GED required; an Associate’s degree in Business Administration or Accounting is a plus.

At Traffic Control Solutions, we keep communities moving safely. As a trusted leader in traffic control and safety services, we partner with construction crews, utility companies, municipalities, and event organizers to ensure that every work zone is secure, compliant, and efficient.
Our mission is simple but vital: protect people, prevent accidents, and keep traffic flowing—whether that’s on a busy highway, a small-town street, or at a major public event. Every cone we place, every sign we set, and every flag we wave is part of a bigger commitment to safeguarding lives.
We believe in doing the job right, every time. That means investing in top-tier training, modern safety equipment, and a culture of teamwork where every employee’s voice matters. Our crews are known for their professionalism, quick thinking, and ability to adapt to changing conditions—because in traffic control, every second counts.
When you join us, you’re not just taking a job—you’re stepping into a role that directly impacts the safety of your neighbors, your community, and yourself.
Our Core Values:
•\tSafety First – We never compromise when it comes to protecting people.
•\tTeamwork – We look out for each other and work as one.
•\tIntegrity – We do what’s right, even when no one’s watching.
•\tExcellence – We take pride in delivering reliable, high-quality service.
If you’re ready to work in a role where your actions make a real difference every single day, we’d love to have you on our team.

Company Description

At Traffic Control Solutions, we keep communities moving safely. As a trusted leader in traffic control and safety services, we partner with construction crews, utility companies, municipalities, and event organizers to ensure that every work zone is secure, compliant, and efficient.\r\nOur mission is simple but vital: protect people, prevent accidents, and keep traffic flowing—whether that’s on a busy highway, a small-town street, or at a major public event. Every cone we place, every sign we set, and every flag we wave is part of a bigger commitment to safeguarding lives.\r\nWe believe in doing the job right, every time. That means investing in top-tier training, modern safety equipment, and a culture of teamwork where every employee’s voice matters. Our crews are known for their professionalism, quick thinking, and ability to adapt to changing conditions—because in traffic control, every second counts.\r\nWhen you join us, you’re not just taking a job—you’re stepping into a role that directly impacts the safety of your neighbors, your community, and yourself.\r\nOur Core Values:\r\n•\tSafety First – We never compromise when it comes to protecting people.\r\n•\tTeamwork – We look out for each other and work as one.\r\n•\tIntegrity – We do what’s right, even when no one’s watching.\r\n•\tExcellence – We take pride in delivering reliable, high-quality service.\r\nIf you’re ready to work in a role where your actions make a real difference every single day, we’d love to have you on our team.