Senior AR Specialist

Responsible for Shared Services Accounts Receivable Cash Application/Invoicing, along with other General Accounting/GL functions as needed. This is a hybrid role. You will be working out of our corporate headquarters in Downers Grove, IL 4 days/week and can work remotely 1 day/week.

Job Duties :

Duties may include, but are not limited to the following:

• Process all Customer Invoicing on Daily Billing Due List within SAP
• Review all invoices for reasonableness. Follow up with Customer Service/Plant Accounting on negative margin invoices to verify pricing/costing accuracy
• Review all related accounting documents for accuracy ensuring that all Customer Invoices are released to accounting. Follow up as necessary to identify system fixes required to release invoices where errors are preventing invoice release.
• Review related COPA postings generated at the time of Invoice creation, verifying that all COGS, Revenues and Volumes post properly within SAP
• Reconcile issues found on invoices related to customer PO's and/or prices.
• Process all Customer adjustments/credit memos relating to pricing, quantity, quality discrepancies as agreed and approved by HFS Management
• Process and Post Approved Special Billing Items. Generate invoice to Customer.
• Coordinate the Month End closing process as it relates Accounts Receivable ensuring that all Goods Issues are posted, and to the proper accounting period, and that all deliveries/returns, credit memos are processed for the accounting close. Utilize SAP reports to ensure that these processes have been completed. Communication with Inventory Control, Plant Personnel, Customer Service, etc as required
• Process daily cash receipts to Customer Accounts. Reconcile differences between payment amounts and invoice amounts. Follow up with Customers as necessary to reach resolution. Follow up on all Unapplied Cash in a timely manner.
• Perform AR Clearing to ensure that all paid, cleared AR is moved to History
• Communicate with HFS Credit Control and Sales team as necessary to facilitate the resolution of AR Issues/Aged Items.

Required Competencies & Knowledge :

Knowledge of:

• Knowledge of financial processes and reports.
• Knowledge of general accounting fundamentals and financial analysis concepts.

Skill in:

• Understanding of GL Accounting and AR/Cash cycle
• Solid understanding of debits and credits, accounting balancing and reconciliation procedures

Ability to:

• Communicate effectively both verbally and in writing.
• Investigative mentality and the ability to track prior payments and deductions through the receivables system
• Ensure collaborative relationships with industry, trade, other associations, regulatory agencies staff.
• Work effectively with all levels of the organization.
• Generate work timely and accurate.

Proficiency in : Microsoft Office/Excel/Microsoft Teams and SAP required

Work Environment :

• Work is primarily done in an office setting.
• Infrequent production environment exposure which includes noise, dust, moving machinery, forklifts, and fluctuations in temperature.

Physical Requirements :

• Sitting at a workstation for extended periods of time
• Stand, walk, climb stairs on an infrequent basis
• Must be able to lift 20 pounds on an infrequent basis.

Minimum Qualifications :

• High School diploma or equivalent; BA in Accounting preferred.
• 2-3 years of accounts receivable experience.

The pay range for this full-time, salaried position is $52,034-$78,052/year. Individual base pay depends on work location and additional factors such as experience, job-related skills, and relevant education or training. The position is eligible for a discretionary annual incentive based on company and individual performance. We offer a comprehensive benefits package including health, dental, 401k and wellness benefits beginning on the first day of employment. This information is provided per the relevant state and local pay transparency laws for the location in which this position will be performed. Base pay information is based on market location.


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Maker's Pride is an Equal Opportunity Employer.