A P Specialist

Job Description

Job Description

The Accounts Payable Specialist is responsible for managing the full accounts payable cycle, ensuring the accurate and timely processing of vendor invoices and payments, supporting month-end and year-end close activities, performing account reconciliations, and maintaining strong internal controls. This position serves as the primary point of contact for vendor accounts and plays a key role in ensuring accurate financial reporting and compliance with company policies.

Responsibilities

• Manage the full accounts payable process from invoice receipt through payment.
• Review, code, and process vendor invoices; match purchase orders, receiving documents, and invoices when applicable.
• Process weekly payments via ACH, wire transfers, online payments, and checks.
• Process employee expense reports in accordance with company policy.
• Maintain vendor master records, including W-9s and banking information.
• Respond to vendor inquiries, resolve invoice discrepancies, and perform quarterly vendor statement reconciliations.
• Prepare monthly reconciliations for Accounts Payable-related balance sheet accounts, including, but not limited to, Accounts Payable, PO Clearing, AP/PO Variance, and other assigned accounts.
• Support month-end and year-end close by preparing AP accruals and ensuring transactions are recorded in the proper accounting period.
• Prepare cash requirements reports, AP aging reports, vendor spend analyses, Form 1099 reporting, and other management reports.
• Support internal and external audits by providing required documentation.
• Ensure compliance with company policies, accounting procedures, and internal controls.
• Recommend process improvements and perform other accounting-related duties as assigned.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• Minimum of three (3) years of full-cycle accounts payable experience.
• Experience with ERP systems; Datacor experience is a plus.
• Strong knowledge of Microsoft Excel and general accounting principles.
• Experience with account reconciliations and month-end close.
• Excellent organizational, analytical, communication, and problem-solving skills.
• High attention to detail with the ability to manage multiple priorities and meet deadlines.

Reports To: Controller

VRC Technologies strives to provide speed, accuracy, & low costs to our customers’ value chain in order to become an integral extension of their operations while integrating our core values of safety, operational flexibility, responsiveness, quality, diversity, empowerment, & creativity.

Company Description

VRC Technologies strives to provide speed, accuracy, & low costs to our customers’ value chain in order to become an integral extension of their operations while integrating our core values of safety, operational flexibility, responsiveness, quality, diversity, empowerment, & creativity.