Grants Administrator

Position Title: Grants & Contracts Finance Administrator Department: Homeless Services Reports To: Director of Homeless Services Employment Status: Full-time FLSA Status: Exempt Salary: $75,000 - $85,000 Position Summary The Grants & Contracts Finance Administrator is responsible for ensuring Interfaith Works successfully manages the full lifecycle of government and foundation grants and contracts after award. This position serves as the organization's internal expert on grant requirements, contract deliverables, reporting deadlines, performance outcomes, and compliance standards. Working collaboratively with Program Directors, Finance, Development, HMIS staff, and executive leadership, the Grants & Contracts Finance Administrator ensures that programs understand contractual obligations, meet performance expectations, submit accurate reports, maintain compliance, and proactively address risks before they impact funding. This position plays a critical role in strengthening organizational accountability, improving program performance, maximizing funding opportunities, and reducing compliance risk across Interfaith Works. Essential Duties and Responsibilities Grant & Contract Administration Serve as the organization's primary administrator for all government and foundation grants after award. Review grant agreements and contracts to identify all programmatic, financial, reporting, and compliance requirements. Develop internal implementation plans for each new grant or contract. Maintain a centralized grants and contracts tracking system. Monitor contract periods, reporting deadlines, renewals, amendments, and deliverables. Ensure all required reports are submitted accurately and on time. Program Support Meet with Program Directors at least monthly to review contract spending, performance status, reporting deadlines, budget utilization, fiscal documentation, and funding risks. Attend meetings with Contract Monitors related to grant administration, reporting, fiscal compliance, and contract performance. Ensure program leadership understands contract budgets, allowable expenses, reporting requirements, spending timelines, documentation expectations, and performance measures. Translate complex grant and contract language into clear fiscal and reporting guidance for program leadership. Assist programs in developing tracking systems that support contract compliance, timely reporting, accurate invoicing, and budget monitoring. Identify financial, reporting, and performance risks early and coordinate corrective action planning with Finance, Program Leadership, HMIS, and the Grants & Contracts Training and Compliance Administrator. Attend monthly ICH Programs and Operations Committee as appropriate to monitor funding, compliance, and performance issues affecting Interfaith Works programs Performance Monitoring Monitor contract outcomes, key performance indicators, spending patterns, reimbursement status, and reporting requirements. Compare actual performance and spending against contract goals, approved budgets, and funder expectations. Develop dashboards that track contract performance, budget utilization, reporting deadlines, reimbursement status, and fiscal risk. Identify trends affecting contract compliance, spending, reimbursement, and performance outcomes. Recommend operational or financial improvements to strengthen contract performance and reduce funding risk. Ensure programs remain on track to meet annual performance targets and spending expectations. Coordinate with the Grants & Contracts Training and Compliance Administrator when performance trends indicate a need for staff training, documentation improvement, or site-level corrective support. Fiscal Compliance and Contract Monitoring Monitor compliance with fiscal, reporting, budgetary, invoicing, and funder documentation requirements. Conduct routine reviews of financial documentation, invoice support, expenditure records, and contract reporting materials. Coordinate with program leadership and the Grants & Contracts Training and Compliance Administrator when program file or service documentation issues may affect reporting, reimbursement, or contract compliance. Assist during monitoring visits and audits, with primary focus on financial records, reporting documentation, contract files, and funder submissions. Coordinate organizational responses to monitoring findings in partnership with Finance, Program Leadership, HMIS, and the Grants & Contracts Training and Compliance Administrator. Data, HMIS, and Reporting Coordination Partner with HMIS staff to obtain accurate program data needed for funder reports, dashboards, invoices, and contract performance reviews. Review aggregate HMIS and internal data for consistency with contract reporting requirements. Coordinate with Program Directors, HMIS staff, and the Grants & Contracts Training and Compliance Administrator to resolve data discrepancies before reports are submitted. Use HMIS and internal data to support financial reconciliation, performance reporting, and contract risk monitoring. Escalate recurring data quality concerns to HMIS leadership and the Grants & Contracts Training and Compliance Administrator for staff training or corrective action support. Financial Coordination Collaborate with Finance to monitor contract expenditures, reimbursement status, and budget utilization. Ensure spending aligns with approved budgets, allowable cost requirements, contract restrictions, and funder expectations. Track contract modifications, budget amendments, renewals, and fiscal changes. Identify underspending, overspending, delayed reimbursement, or disallowed cost risks. Review invoices and supporting documentation before submission, as appropriate. Track expenses against approved budgets and contract spending timelines. Assist with budget revisions, contract amendments, and financial forecasting when necessary. Cross-Department Collaboration Work closely with Development and Homeless Services leadership during proposal development and assist in applications as appropriate. Participate in grant kick-off meetings. Coordinate with HR regarding staffing commitments. Collaborate with Operations to ensure contractual obligations are met. Provide regular updates to Executive Leadership. Financial Training and Reporting Support Train Program Directors and appropriate staff on contract budgets, allowable costs, invoicing requirements, spending timelines, financial documentation, and funder-specific fiscal expectations. Develop financial implementation guides in partnership with Finance and program leadership. Create standardized budget tracking, invoice support, and financial reporting templates. Educate program leaders on how contract spending, documentation, and performance affect reimbursement and future funding. Partner with the Grants & Contracts Training and Compliance Administrator when fiscal requirements need to be incorporated into broader staff training. Minimum Qualifications (Knowledge, Skills, and Abilities) Bachelor's degree required, preferably in Public Administration, Finance, Accounting, Nonprofit Management, Business Administration, Social Work, Human Services, Finance, Accounting, or a related field. Five years of experience administering government grants or contracts with direct experience in HUD, continuum of care, ESG, federal grants, Montgomery County contracts, HMIS, performance management, and government reporting. Benefits Interfaith Works offers a comprehensive benefits package for its employees. Employees receive 14 paid holidays and 21 days of PTO. Benefits for full-time employees, those who work 30 hours per week or more, include access to subsidized medical, dental, and vision costs for employees and their families; employer paid long-term disability insurance as well as life and AD&D insurance. Employees have the option to purchase supplemental benefits that are fully portable, including short-term disability insurance, critical illness insurance, and more. All employees regardless of full or part-time status have access to an Employee Assistance Program (EAP) at no cost to them. Note This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship. Interfaith Works is an Equal Opportunity Employer Interfaith Works is an equal opportunity employer which values diversity, equity, and inclusion. We are committed to a continued focus on equitable hiring, training, promotional practices, and policies. We are a drug-free workplace and comply with ADA regulations, as applicable. #J-18808-Ljbffr